Job Description

Posting number: 26-27-05663

Department: K12 Support

Division: Secondary Education / K12

Job classification: School Office Secretary - Secondary

Posting type: Open

Categories: Office and Administrative Support, K-12

Summary

Tacoma Public Schools

Expected Start Date: November 1, 2026

FTE: 1.0

Hours per day: 8

Salary Level: OP4 starting range $30.07 - $40.46 (depending on verifiable LIKE experience)

Union/Work Year: Office Professional; 12-month; 260 work days

Benefits: This job has the full range of benefits offered by Tacoma Public Schools

Examples of duties

This position provides secretarial assistance in a secondary school office. The position performs a variety of duties, depending upon the needs of the school, to facilitate the operation of the school office.

ESSENTIAL JOB FUNCTIONS

The School Office Secretary--Secondary performs any or all of the following duties as assigned.

1. Answers telephone and greets staff members, students, parents and other visitors to the office; answers or refers inquiries to appropriate staff members; takes messages as required; assists with filling out forms; answers questions.
2. Maintains and monitors accounting ledgers for budget expenditures; handles petty cash accounts; prepares and types budget reports.
3. Approves and processes all free and reduced meal applications.
4. Provides typing as needed for administrators, counselors, and teachers.
5. Signs in substitutes; prepares schedules; disburses keys; communicates with substitute office.
6. Maintains attendance records; prepares payroll cards; prepares staff absence list.
7. Prepares work orders for maintenance; handles building authorizations.
8. Makes locker assignments; issue passes.
9. Orders and maintains general office supplies inventory; keeps telephone records.
10. Distributes interoffice and U.S. mail; sells shop cards; receives money for fines.
11. Assists with counter work; may train and oversee work of student assistants.

OTHER JOB DUTIES

1. Provides backup assistance to office coordinator.
2. Performs other duties as assigned to assist in the school office.
3. Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.

CONDITIONS

Required to concentrate on detail and be precise; experiences frequent interruptions; may be required to deal with, and defuse, if appropriate, difficult and sensitive situations and/or people; may be required to lift and carry up to 20 pounds, bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile.

Qualifications

Education and Experience

High school graduation or equivalent with training in bookkeeping and three years of secretarial experience; one year of experience in a school environment, preferred; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.

Licenses/Special Requirements

Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.

Allowable Substitution

Any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.

Knowledge, Skills and Abilities

Knowledge of general secretarial procedures.

Knowledge of correct grammar, spelling and English usage.

Knowledge of bookkeeping principles and practices.

Skill in using word processing and spreadsheet software.

Ability to maintain confidentiality.

Ability to obtain, clarify, and exchange information.

Ability to accurately perform arithmetic calculations.

Ability to maintain accurate records.

Ability to attend to detail and follow tasks through to completion.

Ability to demonstrate reasonable, reliable, and regular attendance.

Ability to operate a personal computer with related software applications.

Ability to manage a variety of activities.

Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting.