Job Description

ABOUT US

The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan, please visit our website and our careers page Join our award-winning workforce and make a difference in the lives of our students!

ABOUT THE APPLICATION PROCESS

Before you begin, please read the job posting below carefully including the Application Requirements specific to this position. Be sure your application reflects experience and education required to meet the minimum and any preferred qualifications listed. Our application guide includes detailed instructions to assist you. Once your application has been submitted, you will not be able to add documentation or make any changes.

Please note that application submission will be available only through 11:59 PM on the date prior to the indicated end date. If no end date is indicated, the posting will remain open indefinitely

Job Posting End Date:

04-20-2026

Reminder: Current permanent and temporary employees must apply through the Jobs Hub in Workday, not the external career site.

Under the supervision of the school principal, the School Financial Bookkeeper will perform duties

associated with the effective financial operation of the school, including theschool activity fund, as well as

school materialsforinstruction accountsThis is a bondable position which requires a high degree

of accuracy,accountability,and confidentialityWork is reviewed periodically for accuracy and

conformancewith general instructions by theprincipalor designated school administrator.

MINIMUMQUALIFICATIONS

Applicants must meet allqualificationsbelow to be considered for the vacancy.

Education:

• High School diploma or GED (must scan and upload to the online application). Education completed outside the United States must be evaluated by an MSDE approved organization. For a list of approved vendors, please click here 

Experience:

• Twoyears of general office experience, at least one of which must havebeen involved inworking with accounting or bookkeeping records. Six semester hours of accounting may be substituted for one year of experience in bookkeeping. Official collegetranscripts arerequired

LICENSURE

• Valid drivers’ license

ESSENTIAL POSITION RESPONSIBILITIES

Thebelow listis a summary of the functions of the job, not an exhaustive or comprehensive list of allpossible jobresponsibilities, tasks, and duties.

• Maintains all school financial records, including generalized and specialized files

• Ability to maintain HCPSS prescribed accounting and internal control procedures over school

activity funds

• Communicating with Principal on internal/fiscal controls for school activity accounts

• Training school account managers on school activity fund accounting policies and procedures

• Preparing andsubmittingtimelymonthly financial reports for the school activity fund

• Ensuring established procedures are followed including securing onsite funds, preparing deposit slips andtransportall receipted funds to the bank within establishedtime limits

• Preparing monthly bank reconciliations

• Responding to Account Manager inquiries and distributing monthly account balance reports

• Maintaining and monitoring office petty cashfunds

• Processing requisitions and verifying invoices for prompt payment

• Complying withsales tax collection and remittance procedures

• Preparing checks for disbursement based on approvedvouchers

• Monitoring student obligation records and other amounts due to the school

• Assist Principal with school use of materials of instruction budgeted funds by reconciling available budgets and preparing andsubmittinginvoices to the Central Office for payment

• Ensuring school compliance with the HCPSS Manual of Policies and Procedures for Administering School Activity Funds, includingmaintainingrequired documentation and preparing andsubmittingrequired reports

• Preparing andsubmittingsalary vouchers for theschool

• Preparing reports andcorrespondence,asnecessary

• Receiving and responding to written and telephone inquiries from vendors, parents, staff and/or others

• Processing and monitoring orders for supplies,equipment,and textbooks in the prescribed computer systemin accordance withHCPSS policies and procedures

• Performing financial analysis, including monitoring cash flow and forecasting cash needs

• Provide information andassistanceto internal and external auditors upon request

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES

The below list is a summary of the knowledge, skills, and abilitiesrequiredfor success in this position, not an exhaustive or comprehensive list.

• Communicating effectively both orally and in writing with school administrators, central office financial personnel, internal and external auditors, etc.

• Thorough knowledge of record keeping methods and bookkeeping methods

• Knowledge of Maryland sales tax laws

• Experience with budgeting procedures and budgetary process as well as billing procedures

• Oral and written communication to include preparation of correspondence, business English, spelling, punctuation and grammar, and office procedures

• Proficiencywith computer technology in the officesetting includesvarious word processing,spreadsheets,and database software programs

• Basic operating knowledge of other office equipment

• Excellent organizational and time management skills

• Ability to work independently with minimal supervision

Working Hours

• The duty day for this position is 7.5hours,which will include a 30-minute unpaid, duty-free lunch period.

APPLICATION REQUIREMENTS

Complete applications must besubmitted, and once your application has beensubmitted, you will not be able to add documentation or make any changes. Incomplete applications will not be acceptedResumes will not be accepted in lieu of a completed application.

SELECTIONCRITERIA

Applicants who meet the minimum qualifications will be included in further evaluation.Interviews will be limited to those applicants who, in addition to meeting the basic requirements, have experience which most closelymatchthepositionqualifications and the needs of the school system.

EMPLOYMENT INFORMATION

Compensation

This is a10-month per year position in the Howard County Education Association, Educational Support Professionals (HCEA-ESP) employee unit. The current salary rangefor this position is Grade 8 on the HCEA-ESPSecretaries and Assistants salary scale Step placement will bein accordance withthe salary procedures of the Howard County Public School System and the HCEA-ESP Master Agreement which considersrelevant prior experience Under the Fair Labor Standards Act, this position is not exempt from overtime

Retirement

Membership in the Maryland State Retirement Agency (MSRA) pension plan is a mandatory condition of employment for all employees who meet the eligibility and membership criteria defined in the State Personnel and Pensions Article and the Code of Maryland Regulations (COMAR). A qualifying employee cannot reject membership, nor can an ineligible employeeelectmembership.The annualcontribution to the pension plan will be 7% of an employee’s annual salary

Benefits

HCPSS offers a comprehensive benefits packagefor eligible employees.Information aboutadditionalbenefits such as paid time off can be found in the negotiated agreementfor employees in this bargaining unit.

Pre-EmploymentRequirements

Professional references will be contacted prior to any offerofemployment. Recommended candidates willbe requiredtoprovide references from current and recent supervisors.

All employees, regular and temporary, must be fingerprinted, have a criminal background investigation completed, and successfully complete the Maryland Employment History Review,pursuant toSection 6-113.2 of the Education Article, Annotated Code of Maryland.In addition, some positions will requirecompletion of a physical examination and/or drug testing

Anyone offered employment isrequiredto provide proper identification and documentation of eligibility for employment in the United States. HCPSSparticipates in E-Verify anddoes not offer employee sponsorship.

For questionsregardingthis posting, please contactDenise_Lee@hcpss.org

EQUAL OPPORTUNITY EMPLOYER

To request an accommodation during the application or interview process due to a documented disability, please email humanresources@hcpss.org

HCPSS celebrates diversity and is committed to creating an inclusive environment for all employees and applicants and prohibits discrimination, harassment, and retaliation of any kind. HCPSS is committed to the principle of equal employment opportunity for all employees in providing them with a work environment free of discrimination and harassment. All employment decisions at HCPSS are based on organizational needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, veteran status or present military service, family medical history or genetic information, family or parental status, or any other characteristic protected by federal, state or local laws.