Job Description

Provides assistance and support in the maintenance structure and processing of data necessary to facilitate proper scheduling, updating, and monitoring of student records

Essential Duties

• Ensures confidentiality and security of all student and staff information maintained in student information systems
• Reports any breach of security to Student Information Office
• Coordinates procedures for issuance of SASIxp, eSchoolPlus and Encore, and IntegradePro user IDs and passwords; Reissues passwords when security has been compromised
• Enters student “entry” and “leave” data daily and updates demographic data as changes are presented
• Enters student schedules, adding/dropping students in appropriate sections for all classes after master schedules have been developed by the administration
• Imports Georgia testing identifiers on a regular basis to ensure assignment for each student
• Works closely with leadership and data reporting core team members to ensure accuracy on all state and federal reporting based on Department of Education guidelines
• Ensures accuracy and integrity of students/staff data through the use of various queries and edit reports by continually editing and updating data
• Creates and runs queries and creates/prints various reports for school use as requested by administrators
• Provides training and support for school clerical staff on accessing/updating student information, locating students using student schedules, and student check-in/out procedures
• Provides training and support to clinic workers for maintaining health/emergency data
• Performs other duties as assigned by the appropriate administrator

Required Education

High School Diploma or GED equivalent or higher

Certification/Licensure

None required

Experience Qualifications

Minimum 2 years clerical/secretarial experience required; Experience in data processing preferred

Knowledge/Skills/Abilities

• Ability to handle minor student problems and work with students, parents and staff members
• Must be Proficient (70%) in Microsoft Suite, including a minimum of 5000 keystrokes required; 7000+ keystrokes preferred
• Knowledge of basic office procedures
• Ability to handle confidential information
• Ability to compose and compile correspondence from a variety of sources
• Must be able to work effectively with District and school personnel, parents, and students
• Ability to work with minimal supervision
• Must be detailed and task oriented
• Excellent organizational skills and customer service skills
• Excellent communication skills both written and verbal

Working Conditions

• Normal office environment

Physical Demands

• Routine physical activity associated with normal office environment
• May have to lift up to 10 lbs