Job Description

Attendance Secretary

Pre-K�8 Catholic School

The Attendance Secretary is responsible for maintaining accurate student attendance records and serving as a primary point of contact for families regarding absences, tardies, and early dismissals. This position supports the principal and school office in creating a welcoming, organized, and safe school environment.

Essential Responsibilities

• Record and monitor daily attendance for all Pre-K�8 students.
• Follow up with families regarding unexplained absences and tardies.
• Maintain accurate attendance records in the school's student information system.
• Manage student check-in, late arrivals, and early dismissals.
• Verify authorized adults before releasing students.
• Communicate professionally with parents, students, teachers, and staff.
• Prepare attendance reports as requested by administration.
• Maintain confidentiality of student and family information.
• Answer phones, greet visitors, and provide general office support.
• Assist the principal and office staff with school activities and other administrative needs.
• Follow school safety procedures and Catholic school policies.

Qualifications

• High school diploma or equivalent required.
• Previous school or office experience preferred.
• Strong organizational and communication skills.
• Comfortable using computers, email, and school information systems.
• Dependable, professional, and able to maintain confidentiality.
• Ability to work effectively with students, families, and staff.
• Commitment to supporting the mission and values of a Catholic school.

Reports to: Principal

Position: Attendance Secretary

School Level: Pre-K�8

Schedule: 7:30-4:00M-F