Job Description

Join Us as a Scheduling Manager!

Schedule: Monday-Friday, 40 hours/week. This position requires to be onsite 5 days a week.

The Scheduling Manager is responsible for development, oversight, and continuous improvement of workforce scheduling processes across assigned facilities, ensuring appropriate staffing coverage, labor optimization, and operational efficiency.

As a Scheduling Manager:

• Oversee scheduling operations.
• Maintain staffing schedules and address coverage gaps.
• Monitor overtime, agency usage, PTO, and call-offs.
• Analyze staffing trends and workforce data.
• Manage scheduling staff and scheduling systems.
• Ensure compliance with labor laws and policies.
• Partner with department leaders on workforce planning.
• Produce staffing and productivity reports.

The Scheduling Manager will have the following:

• Bachelor's degree preferred.
• Three years healthcare scheduling or workforce management experience required.
• Supervisory experience preferred.
• Strong proficiency in Microsoft Office applications, including advanced Excel functions such as pivot tables, formulas, data analysis, dashboards, and reporting tools.
• Experience utilizing workforce management, scheduling, payroll, and timekeeping systems such as ADP Workforce Manager, UKG/Kronos, or similar platforms.
• Excellent verbal and written communication skills with the ability to effectively interact with executives, department leaders, managers, frontline staff, Human Resources, and Payroll personnel.
• Proven problem-solving and decision-making abilities with the capability to manage complex staffing challenges, competing priorities, and time-sensitive operational situations.
• Demonstrated leadership skills with the ability to effectively supervise, coach, mentor, and develop scheduling staff while promoting accountability, engagement, and continuous improvement.
• Strong business acumen with an understanding of budgeting, productivity management, workforce planning, and financial stewardship in a healthcare environment.
• Ability to adapt to changing priorities, staffing needs, patient census fluctuations, and organizational initiatives in a fast-paced behavioral healthcare setting.

When you join the growing Vista's team as a Scheduling Manager you’ll receive:

• Medical, Dental, and Vision

• 401(k) match

• Employer paid long term disability (LTD)

• Employer paid life and AD&D Insurance

• Generous Paid Time Off

• Flexible Spending Account

• Tuition Reimbursement

Pay Range

Compensation will be determined based on the candidate’s relevant experience.

$68,000-$80,000

The Vista's is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.