Job Description

Position: Scheduling and Recruiting VA

Number of hours: __ hours/week

Schedule: TBD

Tasks Required:

• Manage and organize client’s calendar.

• Schedule meetings, appointments, and events.

• Send reminders and follow-ups to ensure timely attendance.

• Post job openings on relevant platforms.

• Screen resumes and schedule interviews.

• Maintain candidate databases and recruitment records.

• Handle email correspondence, prioritizing and responding as needed.

• Prepare documents, reports, and presentations.

• Conduct research and provide insights to support decision-making.

• Act as a point of contact for internal and external stakeholders.

• Liaise with team members to ensure seamless project coordination.

• Other ad hoc tasks that would be assigned

Requirements

• Proven work experience as a General Virtual Assistant or a relevant role

• Familiarity with recruitment processes is preferred.

• Experience in scheduling and coordinating appointments.

• Ability to arrange trade services and oversee their completion.

• Basic understanding of social media platforms and advertising tools.

• Familiarity with digital marketing tools and trends.

• Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)

• Strong proficiency in office software and communication tools

• Knowledge of online calendars and scheduling (ex. Calendly, Google Calendar)

• Excellent verbal and written English communication skills

• Discretion and the ability to handle confidential information

• Excellent phone, email and instant messaging communication skills

• Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

• Adaptability and a proactive mindset

• Ability to work independently and in a team-oriented environment

• Self-disciplined and organized; able to consistently perform with limited supervision