Job Description

Remuneration: $40.02– $41.98 per hour (depending on experience)

Employment Type: Fixed Term Part-time (0.6 – 0.8 FTE). Contract ending 14 January 2026, with the possibility to extend.

Location: Perth Office

Helping Minds

Helping Minds is a highly regarded carer support and mental health services organisation that’s been making a difference for 50 years. Each year, our compassionate team supports more than 10,000 people across WA to feel heard, supported, and empowered. We are a value-driven organisation that encompasses the values of Hope, Collaboration, Trust, Integrity, and Respect to provide quality service. We welcome your individuality, your ideas, your passion, and your drive. Our people focused culture and flexible approach will help you to succeed both professionally and personally.

The Position

We’re seeking an enthusiastic person to join our Child, Youth and Family Services Team to provide rostering, program planning and administrative support. The successful candidate will bring strong organisational skills, communication, time management, attention to detail, and problem-solving skills to ensure our operations run smoothly and our clients have a positive experience.

Key Responsibilities (not limited to):

• Answering and directing phone calls to relevant team members.
• Overseeing team email inboxes, and providing responses appropriately, or delegation to the appropriate team member.
• Scheduling meetings and client appointments
• Program planning and Event bookings
• General administrative tasks to support operations in the team and organisation

For more information, please visit the Helping Minds website: https://helpingminds.org.au/about/work-with-us/

About You

This is an opportunity for an experienced Scheduling & Administration Officer with a genuine interest in working collaboratively to ensure effective team goals and client outcomes are met.

• You have demonstrated experience in rostering/scheduling.
• You have excellent computer literacy including Microsoft applications.
• You have excellent attention to detail. Creating and maintaining documentation and spreadsheets
• You are able to multi-task and thrive in a dynamic working environment
• And finally, you’re someone who’s passionate about making a difference and working in the NFP sector.

Minimum Qualifications:

• Proof of Australian Working Rights
• Current Driver’s License & a reliable vehicle
• Cert IV in Business or Administration

Candidates will also either have or be willing to obtain the following:

• National Police Clearance (within 6 months)
• Working with Children Card

The Perks

• Generous tax-free salary packaging benefits up to $18,550 to increase your take-home pay
• 5 weeks annual leave p.a., increasing to 6 weeks after 3 years of service
• 2 extra wellness days p.a., increasing to 3 days after 3 years of service
• A robust Workplace Wellbeing Program
• Generous superannuation – 13%, increasing to 14% after 1 year of service
• Professional development and support around additional training
• Access to an Employee Assistance Program free confidential counselling
• A supportive, flexible work environment with multiple locations and opportunities within
• The opportunity to have a real impact with the work you do!

Apply Now

To apply for this position and take the next steps towards a rewarding career with Helping Minds, please submit a resume and cover letter addressing the selection criteria. For more information, contact the Recruitment team on 08 9427 7100 or email recruitment@helpingminds.org.au

Helping Minds Limited is an equal opportunity employer supporting diversity in the workplace. We welcome applications from Aboriginal and Torres Strait Islander people, LGBTIQIA, people from culturally diverse backgrounds, and people with lived experience of mental health issues and of supporting family members with mental health issues

Please note that only shortlisted candidates will be contacted.