Job Description

At Homestead Hills, we're not just a luxury senior living company; we're a community recognized as a Great Place to Work®—and we take immense pride in that designation. Our philosophy, “People First, Always,” underscores everything we do. We believe that our dedicated team is our greatest asset, driving us to create compassionate, respectful, and meaningful interactions every day.

Why Choose Homestead Hills?

• A Culture of Growth and Teamwork: We foster an environment where your contributions are celebrated, and your personal and professional growth is encouraged.
• Make a Difference: Your work will enrich the lives of our residents and fellow team members, creating a lasting positive impact in our community.
• Collaborative Environment: Join a team that values each member's input, promotes collaboration, and strives to create a vibrant and engaging atmosphere.

We’re looking for a Scheduler / Administrative Assistant:

In the FT Scheduler/Administrative Assistant position, you are responsible for administrative and scheduling duties for Care Services (Healthcare). The Administrative Assistant/Scheduler must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work occasional evenings and weekends.

Staff scheduling experience required.

Interviews offered daily. We look forward to meeting you!

ESSENTIAL FUNCTIONS

· Maintains HIPAA standards and regards all medical or healthcare information pertaining to residents and employees as confidential.

· Performs administrative tasks as assigned by the Administrator.

· Manages overtime and works with Department Heads/Supervisors to anticipate needs and coordinate scheduling.

· Maintain an organized system of scheduling all Care Services (Healthcare) employees in a timely and efficient manner.

· Handles call out and holes in the schedule by filling shifts in a timely manner.

· Utilizing the On-Shift program to schedule, inform staff of openings and deliver appropriate information/reports to the Administrator as requested.

· Track absences, tardiness and break utilization to report to the DON and or Administrator.

· Maintains excellent employee and resident employee relations. Handles complaints and recommendations constructively.

· Organizes and maintains facility medical records in compliance with facility, corporate, State and Federal regulations.

· Maintains Sitter & Private Duty Agent files.

· Implements/Maintains system to track documentation of Employee Training and In-Services.

· Participates in and attends all required in-service training and education programs as scheduled.

· Other duties as assigned.

Physical Demands, Work Environment, and Expected Hours of Work: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

· This position requires frequent sitting, standing, walking, bending, kneeling, stooping and climbing stairs.

· This position may be required to lift or carry weight up to 50 lbs. and ability to push up to 250 pounds independently.

· Must be able to work under time-sensitive or stressful situations.

· The individual must use proper body mechanics to assist residents in their daily living.

· Responsible for knowledge of fire and safety procedures including those involving blood-borne pathogens.

TRAVEL: No travel is expected, although occasional travel may be required for training sessions, continuing education opportunities, emergency situations, and other company functions.

EDUCATION AND EXPERIENCE REQUIREMENTS:

· Bachelor’s degree preferred; significant work experience can substitute for degree.

· At least 1-year of experience in scheduling/employee relations preferred.

· Must have advanced knowledge of HIPPA.

· Must have excellent organizational skills.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

· Ability to read, write, speak and understand English fluently.

· Ability to meet or exceed the company’s attendance and punctuality standards.

· Must conduct all business with a professional manner and with a high level of confidentiality.

· Ability to use Scheduling software and miscellaneous software and office equipment.

· Proficient using the latest versions of Outlook, MS Word, Excel and mail merges; email and web searches.

· Ability to understand and follow directions as given.

· Ability to work with minimal supervision.