Job Description

Classification: Grid 9, BCGEU Membership

Office Location: Fort St John or Victoria

Salary: $50,438.85 - $56,792.24 – Temporary Full-Time, based on a 35-hour work week.
An additional 10.75% Job Family Market Multiplier will be added to the posted salary.
An additional 3% Location Allowance will be added to posted salary for northern location.

About the Job:

The Scanning Technician (Technician) provides hands-on operational support within the Records & Information Services business unit for a time-limited project. Under the direction of the Information Management Specialists, this role supports the digitization of BCER records by converting high volumes of paper files into accurate, quality verified digital records.

The Technician locates, prepares, and scans physical records in accordance with established procedures and timelines, and in some cases vetting responsive information for privacy or confidentiality in compliance with FOIPPA and organizational policy. This role is also responsible for maintaining the file system, and ensuring contents and location tracking is kept up to date and organized.

The Technician provides exceptional service by contributing to a high-volume, fast-paced environment by maintaining accuracy and keen attention to detail, following established standards, and handling confidential and sensitive information with care.

Organization Chart:

Commissioner, Chief Executive Officer

Chief Financial Officer, Executive Vice President, People & Transformation

Chief Digital Officer

Executive Director, Information & Digital Services

Director, Records & Information Management

Specialist, FOIPP & Information Management / Specialist, Digital Information Management

Records & Information Management Coordinator / Well Records Technician
Scanning Technician

Digitize high volumes of paper records, ensuring scanned images are complete, legible, and meet established quality standards.

Prepare physical records for scanning by reviewing condition, preservation of original order, and following established scanning and document handling procedures.

Perform quality checks on scanned records to ensure completeness and accuracy, and re-scan or correct issues as required.

Identify and record required metadata (e.g.: title, date, author) and enter information accurately into recordkeeping systems.

Safeguard privacy and confidentiality by applying judgment when handling records, in accordance with FOIPPA and BCER information management policies and procedures.

Track and update the status of digitization work, ensuring records and locations are accurately recorded.

Respond to urgent or ad ‑hoc scanning and copying requests by organizing and prioritizing work and communicating timelines clearly.

Support the effective operation of the Records Centre by maintaining secure and well ‑organized storage and handling practices.

Perform other related duties as required.

Education:

High school diploma or equivalent and one year of office administrative experience.

Experience:

Demonstrated experience providing general office administrative support, with at least one year of experience.

Demonstrated experience following established standards and procedures, preferably in a records, scanning, or document management environment.

Demonstrated experience using tact and discretion, when handling confidential or sensitive information.

Demonstrated experience completing tasks with a high degree of accuracy and attention to detail.

Demonstrated experience working independently and as part of a team in a high-volume, fast-paced environment with tight deadlines, competing priorities, and significant pressure.

Demonstrated experience organizing, prioritizing, and completing assigned tasks within established deadlines.

Demonstrated ability to interpret policies and follow standard procedures.

Demonstrated experience working in a customer service-focused environment and providing excellent service.

Demonstrated experience with Microsoft Office 365 products.

Demonstrated experience using scanning equipment, including reproduction and imaging.

Preference may be given to those with:

Experience using commercial document scanning equipment.

Familiarity with Administrative Records Classification System (ARCS), Operational Records Classification System (ORCS) and records management best practices, and policies within the BC Public Service.

A general knowledge of the energy sector.

Working Conditions & Physical Requirements:

Must be able to work full time in the office (this position is not eligible for hybrid work).

Must be able to lift 50 lbs and move boxes throughout the day.

Must be able to stand for long periods of time.

Key Competencies:
Communicating Effectively

The ability to convey information clearly, accurately, and appropriately to the intended audience. It involves utilizing multiple forms of communication channels and techniques, such as verbal and written communication, active listening, and nonverbal cues, to ensure a message is understood and received as intended. It involves being mindful of the audience’s needs, preferences, and cultural backgrounds, adapting the message and delivery style accordingly to facilitate mutual understanding and engagement.

Execution and Driving Results

The ability to align activities and resources to deliver on planned actions, meeting or surpassing high standards or excellence and achievement orientation. This includes keeping commitments, following through on objectives, and continuously striving for improvement.

Problem Solving and Judgement

The ability to systematically analyze problems, identify root causes, evaluate potential solutions, andmake sound decisions to address challenges and achieve desired outcomes.

If you are interested in applying for this role and meet the minimum selection criteria, please select “Apply Now” and submit your application prior to the closing date. Applicants should review the education and experience listed in the job requisition and clearly articulate how their work experience and skills are aligned with the requirements. Please note, applicants will only be contacted if they are selected to proceed further in the process. An eligibility list with a duration of 6 months may be established.

About the BC Energy Regulator:

The BC Energy Regulator (BCER) is the Province of B.C.’s life-cycle energy resources regulator. The BCER is a Crown agency with a mandate to ensure energy resource activities are undertaken in a manner that: protects public safety and the environment, supports reconciliation with Indigenous peoples and the transition to low-carbon energy, conserves energy resources and fosters a sound economy and social well-being.

As a cost recoverable, values driven organization, we prioritize safety, stewardship and Indigenous interests throughout the full project lifecycle – from exploration to reclamation – and support the transition to clean energy. The BCER is committed to reconciliation with Indigenous Peoples, honouring the Provincial commitment to the United Nations Declaration on the Rights of Indigenous Peoples, the Declaration on the Rights of Indigenous Peoples Act, and the Truth and Reconciliation Commission (TRC) Calls to Action. Through fostering respectful and collaborative relationships with Indigenous partners and stakeholders, the BCER delivers on Government’s priorities.

The BCER has an innovative forward-thinking workplace that demonstrates our core values. Through continuous improvement and development, the BCER is agile and responsive to the rapidly changing environment in which we operate. We are diverse and inclusive, with transparency, innovation, and integrity as foundation of our respectful culture.