Job Description

ADMINISTRATIVE ASSISTANT

EXECUTIVE

JOB DESCRIPTION

JOB TITLE: Administrative Assistant - Executive FLSA STATUS: Non-Exempt

REPORTS TO: Superintendent or Chief PAY GRADE: SAT-08

LOCATION: Education Support Services DAYS: 228

JOB ID & DATE: SAT-13 | Sept 2026

JOB PURPOSE SUMMARY

Provides high-level confidential administrative support to the Superintendent of Schools, with a strong emphasis on both internal and external communication. Work as part of a team with all office staff and administrators.

REQUIREMENTS

Education Level Details

Associate's Degree

Bachelor's Degree preferred

License / Certification Required

None

Work Experience Required

Minimum of 5 years experience, including progressively advanced level secretary

Experience with Microsoft Word, Excel, and Google Suite

Other Skills and Abilities Required

Demonstrated broad knowledge of major educational business office administrative support secretarial functions, modern office terminology, procedures, and equipment

Demonstrated comprehensive knowledge of the organization and functions of the school system

Ability to manage clerical and administrative support activities of a large school division, and to guide and support activities and staff

Strong communication skills, both orally and in writing

Ability to interact with top level officials and all staff with tact, courtesy and diplomacy

Ability to follow complex oral and written instructions

Ability to maintain a high level of confidentiality concerning district, personnel, customer and vendor information

KEY FUNCTIONS, ESSENTIAL DUTIES AND RESPONSIBILITIES

General

• Assists the Superintendent or Chief level administrator in the management of her/his schedule, and arrange and plan for meetings.
• Assists in the preparation of correspondence, reports, meeting agendas, and other materials as may be required.
• Gather such information as may be needed by the Superintendent or Chief in a timely manner.
• Maintains a filing system that provides for the convenient recovery of documents.
• Places, receives, and logs messages for the Superintendent or Chief.
• Handles promptly incoming and outgoing correspondence and other documents, including a log of incoming mail.
• Assists in the drafting of district-wide communications.
• Assists with the development and maintenance of the district calendar.
• Ensures that all material leaving the Superintendent's office or Chief's office are error free.
• Uses initiative in identifying, reporting, and offering solutions to issues and problems that may be limiting the effectiveness of the district office as a whole
• Performs other duties as may be required that fall within the general scope of the positions responsibilities.

Superintendent Specifications

• Attends School Board meetings for the purpose of assisting the Superintendent in tracking requirements and actions resulting from the meetings in addition to minute taking
• Develop agendas and supporting documents, and post meetings of the School Board and its subcommittees in a timely fashion.

SUPERVISORY RESPONSIBILITIES

None

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

The physical demands, work environment factors and mental functions described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical Demands: While performing the duties of this job, the employee is occasionally required to stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 40 pounds.

Work Environment: While performing the duties of this job, the employee will work primarily in a usual office or school environment, including classrooms, cafeterias, hallways, playgrounds, gyms, and other spaces accessible to students. The employee may be required to work from a remote location in the event of a district shut-down or other event.

Mental Functions: While performing the duties of this job, the employee is regularly required to communicate, compare, analyze, coordinate, instruct, evaluate, and use interpersonal skills. Occasionally required to compile, copy, compute and negotiate.

TRANSPARENCY IN PAY AND BENEFITS

Adams 14 is committed to transparency in compensation and benefits and complies with Colorado's Equal Pay for Equal Work Act. We offer a competitive and comprehensive benefits package designed to support the health, financial security, and well-being of our employees.

Compensation for this position is $57,451 to $84,898 per year (2025-2026), based on verified experience and qualifications, and aligned with the Adams 14 salary schedule. This position is scheduled for 228 work days annually. Additional compensation opportunities may be available through stipends or supplemental assignments, depending on job responsibilities.

Benefits include: Paid Time Off (PTO), Medical, dental, and vision insurance plans, District contributions to Health Savings Accounts (HSA), Flexible Spending Accounts (FSA), Employee Assistance Program (EAP) with free and confidential support services, Wellness and preventive care programs. Voluntary coverage options for life insurance, accidental death and dismemberment (AD&D), critical illness, cancer care, legal assistance, and accident insurance are available for all full-time staff.

Retirement and voluntary benefits include: Membership in the Colorado Public Employees' Retirement Association (PERA) and optional retirement savings plans including 403(b) and 457(b).

For more detailed information, please review the Adams 14 Employee Benefits Guide, available on the District website.