Job Description

Hours: 8AM to 5PM Monday to Thursday, 8AM to 4PM Friday.

Pay range $17.33 – $20.60 per hour.

Key Performance Responsibilities

The Sales Support Specialist will be successful in this role by consistently achieving the following outcomes:

1. Warranty and Claims Support

• Ensure warranty requests are logged, tracked, and responded to within 24 hours, maintaining up-to-date status documentation and clear communication with dealers.
• Achieve an error rate of less than 2% in warranty documentation and follow-up communications.

1. Sales Order Processing

• Accurately enter sales orders as a backup to the Dealer Support Team ensuring no disruption in order timelines or dealer experience.
• Assist in monitoring the job order queue to reduce backlogs during peak periods or staff absences.

1. Administrative Task Execution

• Manage routine administrative functions (e.g., filing, supply ordering, meeting prep) with minimal oversight.
• Maintain internal tools, trackers, and templates with current information, supporting reporting needs and team visibility.

1. Communication & Scheduling

• Professionally handle inbound calls and emails, routing to the correct destination on the first attempt.

1. Customer Service & Dealer Engagement

• Maintain professional, clear, and helpful communication across phone, email, and other platforms, contributing to satisfactory dealer satisfaction ratings.
• Act as a helpful point of contact for Dealer Support Specialists by identifying gaps, assisting with order entry, and responding to time-sensitive needs.
• Build trust through timely follow-up, accurate information sharing, and a solution-oriented mindset.

1. Cross-Functional Collaboration

• Anticipate team needs and proactively provide assistance that removes obstacles or improves workflow.
• Identify opportunities to improve processes and support continuous improvement within the Sales Admin team.

Qualifications & Required Competencies

• High school diploma or GED required; Associate degree in Business Administration preferred
• 2–3 years of experience in office administration, clerical support, or customer service
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong verbal and written communication skills
• Excellent attention to detail and organizational skills
• Ability to manage multiple tasks and shifting priorities in a fast-paced environment
• Demonstrates a proactive, service-oriented, and professional attitude
• Comfortable working independently and collaboratively as part of a team

Key Success Indicators

• Consistent adherence to timelines, quality expectations, and documentation protocols.
• Visible contribution to dealer satisfaction and reduced errors in support functions.
• High reliability and responsiveness in team-based tasks and escalations.
• Positive peer and manager feedback for professionalism, initiative, and communication.