Job Description

Schedule: Full-Time | Monday – Friday, 8:00 AM – 5:00 PM

Reports To: HVAC Sales Manager

About Us

At Wolff Bros. Supply, we know that a great company begins with great people! As one of the largest independent Plumbing, Electrical, and HVAC distributors in America, we’ve been proudly family-owned and operated since 1965. We foster a collaborative, growth-oriented environment where your expertise is valued and rewarded.

The Role

Are you a tech-savvy administrative professional with strong organization skills and advanced Excel expertise? We are looking for an HVAC Sales Support Specialist to work directly with our HVAC Sales Manager. In this role, you will play a central hub role across dealer programs, sales promotions, vendor coordination, marketing materials, and internal communication to keep our HVAC operations running smoothly.

What You’ll Do

• Dealer & Program Administration: Manage dealer website access, process co-op approvals/invoices/credits, handle promotional campaigns, and coordinate dealer-supported programs and bulletins.
• Sales & Pricing Support: Maintain accurate pricing spreadsheets, assist with sales plans and Market Adjustment Funds (MAF), and communicate updated product information to the Quotes department.
• Cross-Department Collaboration: Serve as a key liaison between the HVAC Sales Manager, Purchasing, Returns, Marketing, and Field Support Representatives.
• Reporting & Systems Management: Navigate vendor portals to retrieve product data, run monthly vendor-level reports, and maintain data accuracy across company systems.
• Marketing & Communications: Assist with product updates for the web, coordinate promotional flyers and print materials, and help organize HVAC sales meetings and events.
• General Administrative Coordination: Handle routine scheduling, filing, message routing, and general office support as needed.

What You Bring

• Experience: Previous administrative or sales support experience preferred.
• Excel & Software Proficiency: Intermediate to advanced Excel skills (spreadsheet creation, formulas, data management), along with proficiency in Word, Outlook, Teams, and SharePoint.
• Systems Adaptability: Comfort navigating vendor portals and a quick ability to learn internal ERP/business management software for tracking customer, product, and transaction data.
• Detail & Communication: Exceptional attention to detail, accuracy in data entry, and strong written/verbal communication skills.

Physical Requirements & Working Conditions

• Regular movement throughout the facility, including standing, walking, reaching, and occasionally sitting, climbing, balancing, or stooping.
• Ability to regularly lift and/or move up to 50 lbs, and occasionally up to 80 lbs.
• Specific vision abilities required include close vision, color vision, distance vision, and depth perception.

Why Choose Us?

• Weekly Paychecks
• Paid Comprehensive Training
• Comprehensive Benefits: Medical, Dental, and Vision coverage
• Company-Paid Perks: Short-Term Disability and Life Insurance
• Retirement Planning: 401(k) with company match
• Generous Paid Time Off (PTO)

Ready to Join the Team?

Apply today at www.wolffbros.com/careers or send your resume directly to hr@wolffbros.com.

Wolff Bros. Supply is an Equal Opportunity Employer committed to diversity and inclusion.