The Executive Assistant to the Country Manager will be responsible for providing high-level administrative and organizational support to the Country Manager of Vertiv Japan.
This role includes managing calendars, coordinating meetings and travel arrangements, handling confidential information, preparing reports and presentations, and facilitating communication with internal and external stakeholders.
The ideal candidate will possess strong organizational skills, excellent communication abilities, attention to detail, and the capability to manage multiple priorities in a fast-paced multinational environment.
This role is critical in enabling the Country Manager to operate efficiently while ensuring smooth coordination across the Japan organization and regional leadership teams.
Executive Support
· Manage the Country Manager's calendar, scheduling meetings, appointments, and business engagements.
· Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and itineraries.
· Prepare meeting materials, presentations, reports, and correspondence.
· Screen and prioritize communications, ensuring timely follow-up on key actions.
· Manage expenses, reimbursement processes, and administrative approvals.
Meeting & Event Coordination
· Organize internal and external meetings, leadership reviews, customer visits, and town halls.
· Prepare agendas, take meeting minutes, and track follow-up actions.
· Coordinate executive visits, customer events, and leadership meetings.
· Ensure meeting logistics and facilities are properly arranged.
Communication & Stakeholder Management
· Act as a key liaison between the Country Manager and internal/external stakeholders.
· Coordinate communication with APAC and Global leadership teams.
· Maintain professional relationships with customers, partners, and vendors when required.
· Handle confidential and sensitive information with discretion.
Administrative & Office Support
· Maintain and manage important documents, contracts, and records.
· Support office administration activities and special projects assigned by the Country Manager.
· Assist in coordinating cross-functional initiatives and business reviews.
· Support country leadership team activities as needed.
Reporting & Process Management
· Compile reports, business updates, and presentation materials for management reviews.
· Track deadlines, deliverables, and key business milestones.
· Identify opportunities to improve administrative processes and operational efficiency.
· Maintain accurate records and filing systems.
· Minimum 5 years of Executive Assistant, Personal Assistant, or Senior Administrative support experience.
· Business-level English and native-level Japanese communication skills (spoken and written).
· Strong proficiency in Microsoft Office applications, especially Outlook, PowerPoint, Excel, and Word.
· Experience working in a multinational environment is preferred.
· Experience supporting senior executives, Country Managers, Presidents, or Directors is preferred.
TIME TRAVEL REQUIRED
Not mandatory.
The successful candidate will embrace Vertiv’s Core Principles & Behaviors to help execute our Strategic Priorities.
OUR CORE PRINCIPLES: Safety. Integrity. Respect. Teamwork. Inclusion.
Vertiv (NYSE: VRT) brings together hardware, software, analytics and ongoing services to enable its customers’ vital applications to run continuously, perform optimally and grow with their business needs. Vertiv solves the most important challenges facing today’s data centers, communication networks, and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions and services that extend from the cloud to the edge of the network. Headquartered in Westerville, Ohio, USA, Vertiv employs around 34,000 people and does business in more than 130 countries. Visit Vertiv.com to learn more.
Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to help.join@vertiv.com
Vertiv is a global leader in critical digital infrastructure for applications in data centers, communication networks, and commercial and industrial environments.
As businesses, industries, and communities become more connected, we pioneer and deliver end-to-end power and cooling technologies to help our customers stay resilient, optimized, and future-ready.
With our industry-leading innovative technologies and global services network, we are fueling the revolution of the digital world - keeping technology ecosystems running efficiently and without interruption.
Vertiv is supercharging data’s potential; accelerating the pace of technology, raising the bar for accelerated compute and redefining the limits of densification.
The world depends on data we power and cool™
