Job Description

We are seeking a highly organized and proactive Sales Operations & Business Development Coordinator to support our Director of Sales & Business Development in Washington, DC.

This is a hybrid role, requiring a combination of in-office collaboration and remote work. The position sits at the center of sales execution, client engagement, and business development operations, supporting both Market Intelligence product sales and global event-related activities.

The ideal candidate is detail-oriented, responsive, and comfortable managing multiple priorities in a fast-paced, client-facing environment.

Key responsibilities

Sales Operations & Client Support
• Provide day-to-day support to the Director of Sales & Business Development across client interactions and sales processes
• Manage and maintain Salesforce opportunities, ensuring accurate and timely data entry, tracking, and pipeline visibility
• Prepare booking forms, coordinate invoice requests, and track payments in collaboration with Finance and internal teams
• Draft and manage client communications, including follow-ups and coordination emails
• Monitor and manage inbound general sales inboxes, including:
  • Market Intelligence product inquiries
  • Event sponsorship requests
  • Route, respond to, and track in-bound inquiries in a timely and professional manner

  External Event Coordination (Business Development-Focused)

  • Own and maintain the external events calendar (third-party industry events), ensuring it is 100% up to date with:

  • Event details
  • Confirmed attendees (as determined by Sales leadership and CEO)
  • Key logistics and notes
  • Coordinate internal communications related to external event participation, including:
  • Monthly and ad hoc updates to attendees and leadership
  • Notifications to internal teams and Communications to support visibility and promotion
  • Ensure alignment across stakeholders on attendance and participation
  • Track and follow up with attendees to ensure completion of:
    • Event Meeting debrief documents
    • Conference summaries and key takeaways
    • Organize and maintain centralized storage of external event-related materials (presentations, debriefs, notes) within SharePoint

    Business Development Meeting Coordination

    • Coordinate business development meetings for select large-scale industry events (approximately 5–6 annually), including:

    • Scheduling meetings for internal attendees
    • Managing calendars and availability
    • Supporting meeting logistics and coordination
    • Assist in ensuring a structured approach to meeting tracking and follow-up

Qualifications

• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong organizational skills with high attention to detail
• Experience with CRM systems (Salesforce preferred)
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
• Strong working proficiency in Microsoft Teams and SharePoint, including document organization, version control, and cross-team collaboration
• Fluency in English required; additional languages (e.g., French) are a plus
• Strong written and verbal communication skills
• 2–5 years of experience in sales operations, business development, or a similar coordination role
• Familiarity with tools such as Canva, Monday.com, or email marketing platforms is a plus

About Novaspace
Novaspace is the global leading consulting firm in the space sector. With a robust 40-year legacy of expertise in guiding private companies and government entities through strategic decisionmaking processes, Novaspace offers end-to-end consulting services, from project strategy definition to implementation, providing data-led perspectives on critical issues. Our mission is to empower clients with strategic and technical insights, enabling them to navigate and seize new opportunities within the rapidly evolving space sector. As a privately owned and fully independent organization, Novaspace presents an expanded portfolio of services, featuring combined expertise in management and technology consulting, top-tier executive summits, and market intelligence. Trusted by 1,200 clients in over 60 countries, Novaspace has offices strategically located in Brussels, Montreal, Munich, Paris, Singapore, Sydney, Tokyo, Toulouse, and Washington D.C. Working at Novaspace will give you the opportunity to boost your career in the space/consulting industry where our role is to support the decision-makers by providing them the highest quality support in everything we do: consulting, market intelligence, training and summits.
Only Applications containing a Motivation Letter and a CV in English will be considered.