Job Description

Key Responsibilities

Tender & Commercial Administration

• Monitor and manage tender opportunities from government and private hospitals.
• Prepare, review, and coordinate tender documents, quotations, product enlisting dossiers, and supporting documentation.
• Liaise with Sales, Marketing, Regulatory Affairs, DKSH, and other stakeholders to ensure timely and accurate submissions.
• Maintain tender records, pricing databases, contracts, and supporting documents for audit and compliance purposes.
• Support post-tender activities, including contract follow-up and documentation management.

Sales Operations & Reporting

• Prepare and distribute sales and inventory reports.
• Support sales data reconciliation and system updates.
• Monitor stock levels, product expiry dates, and stock movement to optimize inventory management.
• Coordinate sample product and enlisting goods requests, approvals, and distribution.
• Ensure all related records are properly maintained and audit-ready.

Marketing & Event Support

• Prepare contracts, agreements, invitation letters, and other documentation for marketing activities.
• Coordinate with hotels, venues, travel agencies, speakers, and healthcare professionals for meetings, symposiums, and events.
• Support event planning and execution, including logistics, accommodation, transportation, and documentation.
• Assist with booth exhibitions and promotional activities nationwide.

Compliance & Documentation

• Ensure all activities comply with company policies, SOPs, and compliance requirements.
• Maintain accurate records and filing systems for contracts, tenders, events, and commercial activities.
• Support internal and external audits by ensuring complete and accurate documentation.

Qualifications

• Bachelor's degree in any related field.
• Experience in Sales Administration, Tender Management, Commercial Operations, or the Healthcare/Pharmaceutical industry is an advantage.
• Strong attention to detail with excellent organizational and document management skills.
• Good interpersonal, coordination, and communication skills.
• Proficient in Microsoft Office applications, particularly Excel.
• Good command of spoken and written English.
• Ability to work independently and manage multiple tasks within deadlines.

Location:

Ferring Thailand