Job Description

The role of the Sales & Marketing Administrative Assistant is to provide administrative support to the Executive Assistant to President & CEO, while additionally supporting the Sales & Marketing Department in the execution of a diverse range of initiatives. This will include miscellaneous tasks that occur on a daily basis.

• Primary Responsibility: Administrative support to the Executive Assistant to President & CEO
  • Provide back-up for Executive Assistant to President & CEO for various and diverse tasks.
  • Promptly and effectively follow-up on potential media and speaking engagement opportunities for the President & CEO. Evaluate and recommend the ones that align with corporate initiatives.
  • Coordination, vetting, planning, preparation, and communication (internal/external) of selected speaking engagements
  • Actively support and contribute to key organizational committees, with a focus on the Bigelow Tea Community Challenge, as well as all other donations activities
• Coordination of trade shows, sales /marketing meetings, sustainability events, sampling events, tea education, and competitive tea tastings
• Lead and contribute to the coordination of all aspects of trade shows, conferences, meetings and events. This includes assisting in the financial management including budget creation and monitoring expenses
• Coordinate sampling and tea education events (internal or external)
• Coordinate competitive product tastings and capture findings
• Assist in the coordination of sample packing for tea education events as directed by R&D managers
• Assist in the coordination of Sustainability events as directed by Corporate Responsibility manager

• Experiential Marketing Support
  • Campus Rep. program lead
    • Manage & coordinate all aspects of the campus rep program this includes managing budget, aligning school locations with the strategic marketing & sales markets, recruiting & screening perspective reps, coordinating annual Fairfield educational days, supplying reps with promotional collateral, working with reps on their school events, recapping the year-end results for the management team and summarizing/optimizing effectiveness of the program.
  • Other experiential support as needed.

• Lead and support identified promotional materials/collateral.
  • Responsible for managing and sourcing select promotional materials
    • Includes managing budgets, inventory, as well as providing recommendations for new ideas, etc.

• Additional Administrative support may include:
  • Manage and maintain the appearance of key conf. rooms, third floor kitchenette, and product display areas within Fairfield facility
  • Management of office supplies for the Fairfield location
  • Sweepstakes fulfillment as needed
  • Coupon execution as needed
  • Display shipper process administration

• Member of the Ergonomics committee, Fairfield Green Team, and Bigelow Tea Community Challenge Committee

• • Other Sales & Marketing administrative tasks that may arise

SKILLS REQUIRED

• Flexibility and fluidity in handling the miscellaneous tasks and requests that arise on a daily basis
• Excellent verbal and written communication skills is essential
• Excellent interpersonal skills and the ability to work well with all levels of management, staff, and external stakeholders
• Event planning and coordination
• Demonstrates creativity in marketing communications to engage internal or external audiences
• Ability to be adaptable to various competing demands and demonstrate the highest level of service and response
• Ability to quickly understand and adapt to corporate initiatives and culture
• Ability to handle confidential information with discretion
• Technically-savvy, working knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook)
• Maintains professionalism when navigating challenges and changing priorities

EDUCATION and/or EXPERIENCE

• College graduate with a degree in Business Administration, Marketing and/or Communication preferred
• Experience as an Event Planner, Marketing Coordinator, Executive Support a plus
• 7+ years relevant experience

TRAVEL REQUIREMENTS

• 5%