Job Description

As part of Aprolis UK, our people are our most valuable asset, we are proud to recruit and train the very best in the forklift industry. Equipping them with the skills and knowledge necessary to ensure that, no matter what our customers’ need, they can handle it. Our values are:

• Entrepreneurship
• Courage
• Respect
• Friendliness

JOB PURPOSE

As part of the activities entrusted to them by their superiors, sales administration assistants are responsible for supporting sales teams and handling sales administration, based on the regulations governing their activity.

SIGNIFICANT ACTIVITIES

- Carry out day-to-day administrative tasks (managing telephone calls, procuring supplies, organizing internal meetings, etc.)
- Write and format proposals and invitations to tender using the appropriate tools based on information provided by the sales teams
- Follow up sales proposals with customers at the request of sales teams
- Check conformity of customer purchase order (reconciliation between quotation and order issued)
- Manage and monitor access to sites (internal and external), as required
- Declare and monitor administrative files for service providers (subcontractors)
- Request and track customer and supplier account openings
- Create the business case in business tools
- Create and track supplier orders in business tools
- Keep internal and external stakeholders informed of progress (shipping, etc.)
- Receive and check supplier invoices
- Monitor insurance (ten-year, all-risks, etc.) and bank guarantees
- Process customer invoices, in collaboration with internal stakeholders
- Monitor and handle collection of customer receivables
- Filing and archiving of files
- Participate, where necessary, in the administrative management of personnel within its scope (medical check-ups, authorizations, management of facility invoices, etc.)

RESPONSIBILITIES AND SCOPE FOR ACTION

- Guaranteeing support for sales teams
- Ensure administrative management of sales (follow-up, information, etc.)
- Ensure invoicing compliance, deadlines and follow-up
- Know and apply internal and external compliance procedures and rules

PROFESSIONAL KNOWLEDGE

DIPLOMA(S) AND/OR EXPERIENCE(S)

Vocational baccalaureate to baccalaureate +2 in administrative or commercial field desired and/or significant experience

SPECIFIC KNOWLEDGE(S)

Technical skill(s)

- General administrative knowledge
- Basic financial knowledge
- General knowledge of IT tools and information systems
- Advanced elementary English (A2)

Behavioral skill(s)

- Rigor
- Analytical skills
- Active listening
- Interpersonal skills
- Autonomy