Join Us as a Sales Coordinator

📍 Sydney, Australia

Are you passionate about driving sales success, supporting high-impact bids, and collaborating across diverse teams? Join us and play a key role in enabling business growth and delivering winning proposals.

1. Bid & RFP Support

• Assist with the preparation and submission of RFP and proposal responses across Sales, Product, Delivery, Finance, and Legal teams
• Support the maintenance of bid schedules, submission deadlines, action trackers, and document repositories
• Ensure proposal submissions:
  • Follow company standards and templates
  • Include required technical and commercial inputs
  • Meet submission requirements and deadlines
• Follow up with internal stakeholders on outstanding inputs and documentation
• Assist in preparing executive summaries, compliance matrices, scope clarification documents, and customer response trackers

2. Proposal Preparation & Sales Assistance

• Support the preparation of commercial proposals, budgetary quotations, customer presentations, and workshop materials
• Assist in gathering technical inputs, resource estimations, delivery assumptions, and product descriptions
• Ensure consistency of messaging, formatting, branding, and terminology across submissions

3. Support to Legal, Finance & Product Teams

• Assist communication between Sales and internal stakeholders during bid and contract preparation
• Support coordination with Legal, Finance, and Product/Delivery teams
• Track internal approval progress prior to customer submission

4. CRM & Sales Pipeline Support

• Support CRM accuracy, opportunity tracking, forecasting discipline, and pipeline reporting
• Follow up with sales teams on CRM updates, customer actions, and proposal status
• Assist in preparing sales dashboards, pipeline summaries, and reporting materials

5. Customer & Opportunity Support

• Assist with scheduling customer meetings, follow-ups, and internal preparation sessions
• Support opportunity tracking, market research, tender monitoring, and competitor insights

6. Junior Sales Management Responsibilities

• Support smaller opportunities and low-complexity bids under guidance
• Participate in customer discussions and solution review meetings
• Contribute to pipeline development and lead generation activities

7. Sales Process & Operational Support

• Assist in standardizing sales processes, templates, and bid methodologies
• Maintain proposal repositories and reusable content
• Support bid governance, opportunity reviews, and pre-bid qualification activities

8. Organizational & Administrative Support

• Support the Head of Sales in meeting preparation, reporting, and follow-ups
• Ensure communication across teams remains structured and action-oriented
• Provide operational support across geographically distributed teams

Job Specification

• Minimum Diploma or Bachelor’s Degree in Business, Engineering, or a related field
• Around 2–5 years of experience in sales support, bid management, or a similar role
• Strong coordination skills with the ability to work across multiple stakeholders and functions
• Good understanding of sales processes, proposals, and commercial documentation
• Proficient in Microsoft Office tools and CRM systems
• Strong attention to detail, organization, and time management skills
• Ability to work under pressure and manage multiple deadlines effectively
• Good communication skills in English, both written and spoken

Why Join Us?

• Be part of a dynamic and fast-growing team supporting strategic sales initiatives
• Gain exposure to cross-functional collaboration and regional projects
• Develop your career in a role that offers learning, growth, and visibility
• Contribute to impactful business outcomes in a supportive and professional environment