Job Description

We are seeking a highly organized and detail-oriented Outside Sales Coordinator to support our Outside Sales Representatives. This individual will play a critical administrative and operational role—ensuring our sales team runs efficiently and effectively. The ideal candidate has 2–3 years of experience in a similar role within the building materials industry, thrives in a fast-paced environment, and is committed to delivering outstanding internal and external service.

Requirements

• Provide day-to-day administrative support to the Outside Sales Representatives.
• Prepare quotes, sales orders, and customer correspondence with a high level of accuracy.
• Coordinate delivery schedules and follow up with logistics and warehouse teams to ensure timely fulfillment.
• Maintain customer records, project files, and pricing agreements.
• Assist with order entry and tracking, ensuring alignment between customer expectations and operational execution.
• Communicate professionally with customers, vendors, and internal departments.
• Monitor inventory availability and coordinate with purchasing to fulfill customer needs.
• Proactively resolve issues and escalate matters to the appropriate team members when needed.
• Support sales team with data entry, reporting, and lead tracking.

Qualifications:

• 2–3 years of experience supporting Outside Sales Representatives in the building materials industry.
• Strong administrative skills with a keen eye for detail and accuracy.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word); experience with CRM or ERP systems preferred. Bistrack experience is a plus.
• Ability to multitask, prioritize work, and meet deadlines in a dynamic environment
• Team-oriented mindset with a strong commitment to customer service and sales support