Position Title: Sales Coordinator
Employment Type: Full-Time
The Sales Coordinator supports the sales team in their daily operations, ensuring timely preparation and submission of quotations, technical documents, and material delivery schedules. The role is responsible for coordinating between the sales, factory, and clients to ensure smooth order processing and on-time delivery within the committed period.
Prepare quotations and technical submittals based on instructions from the sales team.
Arrange required test certificates, electrical specifications, and compliance statements as per client and project requirements.
Coordinate with the factory and sales department to estimate and confirm delivery periods, keeping the Sales Director informed.
Issue delivery advice once materials are ready as per the work order.
Prepare cost and technical offer requisitions for non-standard cable orders.
Perform metal (copper) calculations for relevant orders.
Manage inquiries and issue order acknowledgments for confirmed orders.
Update the cost of all standard stock items on a monthly basis.
Quote Bill of Quantities (BOQs) as per the pre-quoting form and prepare the PR checklist.
Draft and maintain correspondences, reports, and other documentation for clients.
Notify customers once finished goods or cables are ready for delivery.
Monitor and report on the status of ongoing projects monthlyboth quoted and supplied.
Maintain and update the quotation registry on a monthly basis.
Coordinate with the Head Office on cost and delivery-related issues.
Track and monitor pending orders assigned to each salesperson.
Perform general administrative and clerical duties such as photocopying, mailing, filing, and document management.
Carry out any other duties and responsibilities as assigned by the management.
Bachelors Degree in Business Management, Commerce, or a related field.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
23 years of experience in sales coordination or sales support, preferably within the power, energy, cable, or electrical sectors.
Strong communication and organizational skills.
Detail-oriented with the ability to manage multiple tasks simultaneously.
Excellent coordination and follow-up abilities.
Knowledge of electrical or cable industry standards (preferred).
Ability to work effectively within a team and under pressure.
SwanGlobal values relationships. We understand that humans organising themselves for goals larger than themselves is at the heart of the progress of civilization. For this end, we are here to facilitate organisations and individuals coming together.
We do this by taking out the mundane admin-intensive work that comes with human-resource management. This allows our clients to focus on strategic initiatives, and let’s our candidates focus on honing their skills.
Servicing global clients in the world's largest sectors. Headquartered out of the prime district of Doha, we are one of Qatar’s fastest growing staffing & recruitment companies. Since 2014, we have equipped over 240 companies with over a 250,000 staff, clocking over 24 million person-hours of work. The SwanGlobal team ensures staff onboarding of suitable candidates within 04-06 weeks.
We have a large roster of blue, grey and white collared workers specialised work, ranging from engineering-led heavy industries to soft skills interaction-based verticals across the country.
We are proud to say that almost every construction company in Qatar has Swan staff building their business. As we grow roots in a wider business ecosystem we have staffers, on our payroll, in Oil & Gas, Retail, Hospitality, Event Staffing and many more.
The Swan Global team ensures staff onboarding of suitable candidates within 04-06 weeks.
We have a large roster of blue, grey and white collared workers specialised work, ranging from engineering-led heavy industries to soft skills interaction-based verticals across the country.
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