Job Description

Thank you for applying to one of the most premier places to work in the Northeast Florida! People are our greatest asset and we are currently seeking people like you who have a desire to join our team.

Join an award-winning company!The Ponte Vedra Inn & Club is one of the most premier places to work in Northeast Florida. Apply today and take advantage of this unique opportunity to work at the historic Ponte Vedra Inn & Club. People are our greatest asset, and we are currently seeking people like you who have a desire to join our team.
What's in it for you? Top pay - Flexible scheduling - Company provided uniforms and dry cleaning benefits - Resort discounts - Company provided 5-diamond training & certifications . . . and so much more!

The Sales & Catering Administrative Assistant supports both the Sales and Catering departments through a combination of core administrative duties and assigned special projects. This role requires excellent communication, organization, and multitasking skills, along with the ability to manage priorities in a dynamic and collaborative environment.
Primary Responsibilities:
• Lead and execute special projects assigned by leadership, such as banquet and wedding menu updates, maintaining wedding portfolios, and managing vendor lists.
• Provide comprehensive administrative support to the Sales & Catering Team, including generating daily activity reports, assisting with House Event BEOs, and building group bookings in Delphi.
• Assist in preparing client proposals, contracts, and detailed sales or catering reports.
• Help coordinate site inspections, client visits, and familiarization tours as needed.
• Ensure accurate and up-to-date client data in Delphi and other systems to support effective client management.
• Support pre-event and post-event processes as needed by the Sales or Catering teams.
• Manage incoming calls and departmental communications efficiently, redirecting requests as needed.
• Perform general administrative tasks such as data entry, document filing, and office management duties.
• Other duties as assigned by Director of Sales or Executive Director of Catering & Conference Services.
Qualifications:
• High School diploma or equivalent; post-secondary education in Hospitality, Business, or related field preferred.
• Previous administrative or hospitality experience, particularly in Sales or Catering, is strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with CRM or catering software is a plus.
• Strong organizational and time-management skills with a proactive mindset.
• Professional written and verbal communication skills.
• Team-oriented with a positive, flexible attitude and high level of discretion.
Benefits
• Paid Vacation/Holiday/Sick
• Medical/Dental/Vision/Disability/Life
• 401K
• Employee Discounts & Privileges
• Employee Café
The Ponte Vedra Inn and Club is an Equal Opportunity Employer and a Drug-Free Workplace. We provide equal opportunity without regard to race, color, national origin, religion, sex, age, marital status, or disability.