Job Description

JOB DESCRIPTION

Position Title: Safety Assistant FLSA: Non-Exempt
Department: Human Resources/Safety Last Updated: January 2026

Essential Duties and Responsibilities:

• Facilitates entering all training records into HRIS (YEARLY OSHA TRAINING, NEW HIRE TRAINING, SPECIALIZED SAFETY TRAINING).
• Respond to expiring certification (DOT CARD/FORKLIFT LICENSE/ AUTO DECLARATION PAGE) email and disseminate information and follow up with applicable managers to maintain compliance.
• Maintains certifications for driver’s licenses, taxable auto insurance and DOT cards and records information into HRIS system and files original copies with HR.
• Maintains records for all incidents, injury, accident claims for general liability/ automotive/worker’s compensation and enters all necessary information into the HRIS system.
• Works in conjunction with Human Resource generalist to maintain all driver DOT files.
• Completes all DOT verifications for all Florida locations.
• Responds to all potential license issue notifications, communicates those issues with applicable managers in addition to maintaining tracking spreadsheet.
• Add all drivers into driver monitoring system on a consistent basis, while also auditing system.
• Create Badges as needed for new hires and existing employees, in addition to activating them in Salto, and HRIS.
• Assist with monthly Safety Committee meeting preparation and notes.
• Assist with disseminating safety shoes vouchers to employees and process payroll deductions.
• Processes all requirements related to separation emails.
• Maintain monthly safety documents for bonuses and tracks in spreadsheets.
• Track behavior events in Lytx weekly and ensuring accountability policy is applied.
• Conducts New Hire Safety Orientation.
• Orders safety materials or supplies as needed for the facility.
• Collaborate with department supervisors and managers to develop monthly safety talks.

Additional Duties and Responsibilities:

• Works on special safety projects (Evacuation Drills, Emergency Action Plan Year Update).
• Performs other duties as assigned.

Foundation Knowledge, Skills, and/or Abilities Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Able to communicate effectively with others and listen attentively when others are speaking.
• Able to work effectively in a multi-tasking environment.
• Able to organize and prioritize tasks and time to ensure timely completion of tasks and projects.
• Able to work constructively under stress and pressure.
• Able to diagnose problems and apply accurate knowledge in solving them.
• Possesses ability to make sound, pragmatic, and timely decisions.
• Able to interact well with others and build effective working relationships; shows empathy and sensitivity to others.
• Able to work independently with minimal supervision.
• Able to effectively mediate conflict situations.
• Able to effectively enforce all safety and security rules and procedures; leads by example.
• Knowledge and understanding of principles of investigative reporting.
• Knowledge of OSHA and other safety and security laws and regulations.
• Able to write comprehensive and clear safety and security reports.
• Able to attend accurately to details in order to keep detailed safety and security records.
• Possesses intermediate computer skills. Able to utilize Microsoft Office computer applications, including Word, PowerPoint, Excel, and Publishers. Knowledge of HR Vantage.

Educational/Vocational/Previous Experience Recommendations:

• Bachelor’s degree preferred or equivalent Human Resource and Safety experience.
• Proficient in Microsoft Office applications.

Working Conditions:

• Normal office environment.

The statements above are intended to describe the general nature and level of work being performed by people assigned to this job. Other duties may be assigned as needed.