You will coordinate a wide range of activities,
including sales administration, customer master data, pricing, consignment
management, finance administration, events, logistics, and compliance. Acting
as a central point of coordination, you help ensure efficient business
operations while delivering outstanding service to both internal and external
customers.

Job Responsibilities

SALES & COMMERCIAL SUPPORT

• 
  Provide day-to-day administrative support to the
  Interventional Systems Sales team.
• 
  Prepare customer quotations and support public and
  private tender submissions.
• 
  Assist Sales Representatives with customer
  documentation, quotations, reports, and system-related queries.
• 
  Support sales reporting and business analysis
  through Power BI and other reporting tools.

CUSTOMER & COMMERCIAL ADMINISTRATION

• 
  Create, maintain, and update customer master data
  within SAP.
• 
  Process customer creations, amendments, approvals,
  and supporting documentation.
• 
  Maintain customer allocations, ship-to addresses,
  and prospect databases.
• 
  Manage consignment agreements, approvals, customer
  signatures, and related documentation.
• 
  Support Sales Representatives with consignment
  procedures and ensure compliance with company requirements.

PRICING & SYSTEMS SUPPORT

• 
  Maintain SAP price files and implement approved
  pricing updates.
• 
  Process customer-specific pricing and coordinate
  updates with Customer Service and IT.
• 
  Generate quotations in Salesforce and provide
  first-line support to Sales Representatives.
• 
  Coordinate Salesforce user access and liaise with
  system support teams when required.

FINANCE, LOGISTICS & OPERATIONAL SUPPORT

• 
  Raise purchase orders, process goods receipts,
  submit invoices, and follow up on supplier payments.
• 
  Coordinate month-end purchase order closure and
  cost centre allocations.
• 
  Support inventory administration, product returns,
  courier collections, and logistics activities.
• 
  Coordinate on-boarding activities, business cards,
  SAP user requests, sales meetings, and provide general operational support
  where needed.

EVENTS & MARKETING COORDINATION

• 
  Coordinate local and international training events,
  workshops, conferences, and exhibitions.
• 
  Arrange travel, accommodation, visas, venue
  bookings, and event logistics.
• 
  Coordinate promotional materials, supplier
  quotations, hospital branding, and marketing support activities.

COMPLIANCE & CONTINUOUS IMPROVEMENT

• 
  Support audit activities, pricing approvals, and
  compliance documentation.
• 
  Ensure adherence to company policies, quality
  standards, and regulatory requirements.
• 
  Continuously improve administrative processes,
  document control, and filing systems while maintaining a strong customer
  service focus.

#LI-KT1

Requirements

PROFILE DESCRIPTION

• 
  Grade 12 / National Senior Certificate.
• 
  Diploma or bachelor’s degree in business
  administration, Sales Administration, Commercial Management, or a related field
  is an advantage.
• 
  Minimum 3–5 years of experience in a Sales
  Administration, Commercial Support, or Sales Operations role.
• 
  Experience working with SAP (or another ERP
  system), Salesforce, Microsoft Office, and Power BI.
• 
  Strong administrative, planning, and organizational
  skills with excellent attention to detail.
• 
  Ability to manage multiple priorities and work
  effectively under deadlines.
• 
  Excellent communication and stakeholder management
  skills.
• 
  Proactive, customer-focused, and able to work
  independently as well as collaboratively across teams.
• 
  Experience with tender administration, pricing,
  finance processes, or compliance is considered a strong advantage.