Job Description
Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (Aligned with Sales Team Schedules)
About the Role
At Pavago, one of our clients is hiring a highly organized and proactive Sales Assistant to support a fast-moving sales team across CRM management, scheduling, follow-ups, proposals, reporting, and day-to-day sales operations.
This is not a direct selling role
Instead, you’ll help the sales team stay organized, keep pipeline data accurate, coordinate communication, and ensure deals continue moving forward without operational gaps.
You’ll support:
- CRM management
- Calendar & meeting coordination
- Sales follow-ups
- Proposal preparation
- Pipeline reporting
- Cross-functional coordination
- Day-to-day sales operations
If you’re detail-oriented, proactive, and enjoy keeping systems and people organized, this role is a strong fit.
What You’ll Own
CRM Management & Sales Operations
Maintain clean and accurate records across CRM platforms such as:
- Salesforce
- HubSpot
- Zoho CRM
- Pipedrive
You’ll:
- Update leads, contacts, and opportunities
- Maintain accurate pipeline stages
- Log activities and notes
- Remove duplicate records
- Identify and correct missing information
- Maintain strong CRM hygiene
- Ensure sales leadership has reliable pipeline visibility
Scheduling & Sales Coordination
Coordinate sales meetings efficiently across multiple calendars and time zones.
Schedule:
- Sales calls
- Product demos
- Follow-up meetings
- Client meetings
- Internal preparation sessions
Use tools such as:
- Google Calendar
- Outlook
- Calendly
Ensure sales representatives have the right meeting context, materials, and information before calls.
Proposal & Sales Document Support
Prepare polished client-facing sales materials, including:
- Proposals
- Quotes
- Presentations
- Sales decks
- Client documents
Support RFP and RFI responses using existing templates and approved materials.
Use:
- Google Slides
- Microsoft PowerPoint
- Canva
Proofread documents for accuracy, formatting, and professionalism before they are shared externally.
Reporting & Pipeline Tracking
Support leadership with accurate sales reporting.
Prepare:
- Weekly sales reports
- Monthly sales reports
- Pipeline updates
- KPI trackers
- Sales dashboards
Track:
- Pipeline activity
- Deal progression
- Conversion metrics
- Sales performance indicators
Ensure reporting remains accurate and up to date.
Communication & Follow-Ups
Draft and coordinate professional sales communications, including:
- Follow-up emails
- Meeting summaries
- Reminders
- Thank-you emails
- Next-step communications
Support inbound lead routing and initial coordination.
Track outstanding follow-ups so opportunities and client requests don’t fall through the cracks.
Cross-Functional Coordination
Work closely with:
- Sales
- Marketing
- Finance
- Operations
- Leadership
Track internal handoffs, responsibilities, and next steps.
Help prevent delays by ensuring teams have the information and documentation required to keep deals moving.
What Makes You a Strong Fit
You:
- Are highly organized and detail-oriented
- Naturally follow up and close operational loops
- Enjoy working with CRMs, calendars, and structured workflows
- Communicate clearly and professionally
- Can manage multiple priorities simultaneously
- Notice missing information and inconsistencies quickly
- Are proactive rather than waiting to be reminded
- Enjoy supporting high-performing sales teams
- Take ownership of accuracy and execution
Required Experience & Skills
- 1–2 years of experience in:
- Sales Support
- Administrative Support
- Sales Operations
- Operations Coordination
- Hands-on experience with at least one CRM, such as:
- Salesforce
- HubSpot
- Zoho CRM
- Pipedrive
- Strong scheduling and calendar management skills
- Proficiency with:
- Google Workspace
- Microsoft Office
- Strong written English communication
- Excellent organizational skills
- High attention to detail
- Ability to manage multiple tasks and deadlines
- Comfortable working independently in a remote environment
- Availability during U.S. business hours
Nice to Have
Experience with:
- Proposal preparation
- Sales presentations and decks
- SDR / BDR workflows
- Sales pipeline management
- B2B SaaS
- Marketing agencies
- Recruiting
- Professional services
Basic Excel or Google Sheets experience with:
- Pivot tables
- Dashboards
- Trackers
- Sales reports
is also valuable.
What a Typical Day Looks Like
You might:
- Review and update CRM records
- Check active opportunities for missing information
- Schedule sales calls and demos
- Coordinate calendars across different time zones
- Prepare a proposal or presentation for an upcoming meeting
- Send follow-up emails and reminders
- Update pipeline trackers and sales dashboards
- Generate reports for sales leadership
- Coordinate internal handoffs between Sales, Finance, and Operations
- Make sure outstanding tasks and next steps are completed
In short: You keep the sales engine organized, accurate, and operating without friction so the sales team can focus on building relationships and closing deals.
Key Metrics for Success
- CRM accuracy and pipeline cleanliness
- On-time meeting scheduling and coordination
- Follow-up completion and responsiveness
- Proposal and documentation accuracy
- Sales reporting accuracy
- Pipeline visibility
- Reduction in missed tasks and communication gaps
- Positive feedback from sales leadership
Why This Role Stands Out
- Directly support revenue-generating teams
- Gain hands-on experience with modern CRM and sales systems
- High ownership over important operational workflows
- Collaborative, fast-paced remote environment
- Clear and measurable impact on sales team efficiency
- Strong career progression into:
- Sales Operations
- Revenue Operations (RevOps)
- Account Management
- Business Operations
- Sales Coordination
Interview Process
- Initial Phone Screen
- Spark Hire Intro Video
- Video Interview with Pavago Recruiter
- Practical Task — CRM Cleanup + Proposal Draft
- Client Interview
- Offer & Background Verification
Apply Now
If you:
- Enjoy keeping systems and workflows organized
- Have hands-on CRM experience
- Are strong with scheduling, follow-ups, and documentation
- Thrive in detail-oriented, fast-moving environments
- Want to build your career in sales operations or RevOps
This is a strong opportunity to play a key role behind a high-performing sales team and help keep deals, communication, and operations moving efficiently.
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