Job Description

Sales Administrator

Department: Sales

Employment Type: Full Time

Location: Barcelona

Description

A Sales Support Administrator is required to provide key administrative and business support for a couple of our Sales VP's in the UKI and Benelux region. The Sales Administrator will have the ability to exercise good judgement and confidentiality in a variety of situations, with strong written, verbal communication, administrative, and organizational skills, along with the ability to maintain a realistic balance among multiple priorities.

A Typical Day in the Life Includes

• Arrange and manage rapidly changing and complex calendars.
• Manage domestic and international travel, flights, visas, hotels, and ground transportation.
• Participate in management team calls, issue agendas, take minutes and monitor actions.
• Event coordination and project management for executive(s) and customer visits.
• Coordinate divisional workshops, team events, offsites and town halls.
• Process expense reports, ensuring accurate cost allocation and adherence to expense policy.
• Review and prioritize emails and follow up on urgent action items.
• Creating and supporting production of consistent and high-quality presentations and responses
• Creating and distributing regular updates to the team on activity, training, etc.
• Helping to co-ordinate the ‘Wheel’ meetings and ensure that follow up actions are taken care of.
• Helping to manage the co-ordination of territory plans and account plans - ensuring they are updated and deliver the value.
• Organising events for the broader sales team, sales meetings etc.
• Communicate in a positive and professional manner with internal and external clients on behalf of their executives.
• Type letters, reports and other correspondence as required
• Provide general administrative support.

Basic Qualifications

• Fluent in English (ideally Dutch)
• Proven experience of supporting executives within a high-paced environment.
• Exceptional written and oral communication skills.
• High level of flexibility and adaptability.
• The ability to multitask and prioritise an ever changing workload.
• Excellent word processing and IT skills, including Microsoft Office.
• The ability to work under pressure and to tight deadlines, strong sense of urgency.
• Good organisational and time management skills.
• Excellent interpersonal skills.
• Strong attention to detail.
• Discretion and an understanding of confidentiality issues.