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Jurupa, California
Full time
Sales Administrative Assistant
YESCO is North America’s largest sign company, with over 100 years of experience designing, manufacturing, and installing some of the world’s most iconic signs, including the legendary “Welcome to Fabulous Las Vegas” sign. As a family-owned business, our legacy is built on craftsmanship, innovation, and a commitment to excellence. Our employees are industry leaders who value teamwork, creativity, and delivering exceptional quality to our customers. At YESCO, you’ll find a supportive environment where your skills are recognized, and your contributions help shape the future of our industry.
The Administrative Assistant II supports the sales and service departments by managing more advanced administrative tasks related to job setup, billing, commissions, and customer service. This role bridges the gap between initial job creation and invoicing, helping to ensure accurate documentation, communication, and financial reporting across multiple teams.
Your workday will be dynamic as you handle service quotes, generate commission tickets, create invoices, and review completed maintenance jobs. You’ll communicate regularly with sales representatives and project managers to keep jobs on track and assist with contract renewals, volume tracking, and reporting. You'll be an essential part of a team ensuring customer jobs move efficiently through YESCO’s workflow.
Create and manage service job orders, quoted work, and contract renewals
Generate and track commission tickets in accordance with company policy
Review maintenance jobs for accurate time and material transfers in NetSuite
Prepare and send customer invoices; enter billing data into portals
Produce estimates and proposals for maintenance and service jobs
Support sales staff with job setup, volume reporting, and documentation
Maintain accurate records and digital files for service and contract work
Perform receptionist duties and support general office functions as needed
Communicate across estimating, service, and production departments for updates
High School Diploma or GED required; associate degree preferred
Minimum 3–5 years of relevant administrative experience
Proficient in Microsoft Office and ERP systems (NetSuite experience a plus)
Familiarity with commission tracking and basic accounting processes
Excellent attention to detail and time management
Comfortable with multitasking and interdepartmental coordination
YESCO is committed to maintaining a drug-free workplace. All applicants must pass a pre-hire drug test before receiving an official job offer. YESCO is an Equal Employment Opportunity (EEO) and Affirmative Action (AA) employer. All qualified applicants will receive fair consideration regardless of race, gender, color, religion, national origin, age, disability, veteran status, genetic information, or any other legally protected status.
Since 1920 the signs and people of YESCO have set the standard for quality, innovation and customer service in the sign-making industry. YESCO offers signs of all types and sizes - from simple wayfinding plaques to towering spectaculars that spring to life in dazzling spectrums of color, animation and video.
The name YESCO has become synonymous with custom signs. Having created many of the world's most complex signs, we have the expertise, equipment and processes to produce multi-dimensional signs, displays and architectural elements that will add visual appeal and functionality to interior and exterior venues. YESCO offers financing.
YESCO Outdoor Media is one of the largest and oldest outdoor advertising companies in the Rocky Mountain West, operating 2,100 large-format bulletin displays that includes 42 strategically located eye-catching digital units. YESCO
is unparalleled in delivering high-impact, memorable impresses to today's mobile consumers.
YESCO offers a service franchise opportunity. These franchises make YESCO’s pacesetting sign and lighting maintenance and repair services even more convenient to customers in numerous geographic areas. As of early 2018 the company has awarded 144 territories across the Midwest, East Coast and Canada. Franchise owners benefit from YESCO's highly respected brand, marketing, purchasing power, proprietary technology and software solutions.
YESCO Financial Solutions provides financing to businesses who want to preserve their capital for higher-return investments while financing important, revenue generating projects.
Internationally recognized signs throughout the United States stand today as testaments to YESCO’s long history of excellence. Today, the company continues its tradition of innovative excellence – always with a focus on best-of-class customer service.
