Job Description

Sales Admin Officer

Reporting Line & Location
Sales Admin Officer will report to the Business Director, Vietnam.
This role will be based in Ho Chi Minh City, Vietnam. Travel will be part of the job.

Main Accountabilities

Sales Documentation & Filing
• Prepare sales contracts, quotations, appendices, COA, and import-related documents for chemical products.
• Maintain and update sales documentation and data on ERP/CRM systems.
• Support document preparation for tender submissions when needed.

Sales Support
• Prepare daily/weekly/monthly sales reports.
• Monitor and follow up on customer outstanding payments.
• Draft sales forms, proposals, and promotional programs (if any).
• Support Sales team with customer requests: sending COA, catalogues, samples, etc.

Cross‑department Coordination
• Work with Purchasing for chemical import orders.
• Coordinate with Accounting on invoices, reconciliations, and receivables.
• Support QA/QC with product specifications and supplier communications when required.

Skills & Competences
Education and Experience:
• Bachelor’s degree in organic/ inorganic chemistry, Environment, Business Administration, Commerce, Banking, Marketing, Foreign Languages, Finance.
• Have experience as Sales Admin or equivalent positions for at least 1 years

Skills
• Knowledge of sales procedures and operations related to chemical products
• Detail-oriented, organized, and able to work under pressure
• Ability to read and understand English in daily work basis.
• Good Communication and cross-functional coordination skills
• Essential Teamwork Skills
• Member of a team and require good interpersonal skills.
• Computer Skills

• Microsoft office, excellent presentation skills

The requirements of the job will develop and change due to the needs of the business and the employee will be expected to adapt to these changes. This list is not absolute, and the employee will be expected to carry out any tasks and duties for which he/she is trained.