Job Description

Key Responsibilities

Reporting To: EHS Manager / Safety Manager Department: Environment, Health & Safety (EHS) / Safety

Facility & Infrastructure Coordination

• Work closely with the IndoSpace Facility Management Team to ensure all site infrastructure, utilities, fire protection systems, and safety requirements are maintained in full compliance with statutory and organizational standards.
• Coordinate and support the Fire Pump Room operations, inspections, preventive maintenance activities, and compliance requirements to ensure continuous readiness of fire protection systems.
• Conduct regular reviews and follow-ups with the IndoSpace team to address safety observations, maintenance concerns, and compliance gaps.
• Ensure 100% adherence to site safety requirements, fire safety norms, emergency preparedness standards, and facility compliance obligations through effective coordination and monitoring.
• Support facility-related audits, inspections, and compliance closure activities in collaboration with the IndoSpace team.
• Monitor critical fire protection infrastructure, including fire pumps, hydrant systems, water storage tanks, and associated equipment, ensuring operational reliability and regulatory compliance.

Additional Key Responsibility Statement

Collaborate closely with the IndoSpace Team for overall site safety support, fire protection infrastructure management, and fire pump room operations to ensure 100% compliance with statutory, customer, and organizational EHS requirements while maintaining emergency preparedness and operational readiness at all times.

Fire & Emergency Management

• Ensure fire pump pressure is maintained within the prescribed range and verify fire pumps are in auto mode.
• Conduct routine inspections of fire extinguishers, hydrants, fire alarm systems, and firefighting equipment.
• Respond to fire alarm activations and perform investigations to identify causes and corrective actions.
• Participate in and coordinate evacuation mock drills and emergency response exercises.
• Conduct scenario-based emergency mock drills.
• Support Fire Safety Week, Fire Safety Day, and Chemical Disaster Day programs.
• Coordinate external firefighting training programs and follow up on vendor payments.
• Maintain and update the Fire Fighters and Emergency Response Team (ERT) member list on a monthly basis.

Safety Inspections & Compliance

• Conduct regular shop floor safety inspections and line walks.
• Inspect fire extinguishers, emergency exits, gangways, and housekeeping conditions.
• Identify unsafe acts and unsafe conditions and communicate findings to concerned departments for corrective action.
• Monitor closure of safety observations and corrective action reports.
• Conduct inspections of chemical yards, scrap yards, and storage areas to ensure compliance with safety requirements.
• Verify proper storage, segregation, labeling, cleanliness, and regulatory compliance for hazardous materials.

Training & Awareness

• Conduct toolbox talks and classroom safety training sessions.
• Create awareness among employees regarding unsafe acts and unsafe conditions.
• Fire Safety
• Machine Safety
• Conveyor Safety

Develop and display safety awareness posters and communication materials on topics such as:

• Ladder Safety
• Conveyor Safety
• PPE Usage
• Fire Prevention
• General Safety Awareness

Personal Protective Equipment (PPE) Management

• Conduct workplace visits to ensure proper use of PPE.
• Educate employees and contractors on PPE requirements and safety practices.
• Visit the STP plant and provide guidance to operators on appropriate PPE usage and compliance.

Incident Management

• Investigate accidents, incidents, near misses, and dangerous occurrences.
• Prepare accident investigation reports and recommend corrective and preventive actions.
• Track and follow up closure of past accident corrective actions.
• Maintain incident records and reporting documentation.

Employee & Committee Engagement

• Attend and address concerns raised by safety committee members.
• Address employee safety concerns and provide suitable resolutions.
• Review suggestion box feedback and coordinate implementation of relevant safety improvements.
• Promote employee participation in safety programs and initiatives.

Training Coordination & Vendor Management

• Arrange external training programs, including:
• Fire Fighting Training
• First Aid Training
• Forklift Safety Training
• Warehouse Material Handling Equipment Training
• Coordinate with external agencies and track training completion.
• Follow up on training vendor invoices and payment processing.

Audits & Inspections

• Support internal and external EHS audits.
• Facilitate closure of audit observations and compliance actions.
• Coordinate third-party inspections, including:
• Lift Inspections
• Fire Extinguisher Inspections
• Statutory Safety Inspections
• Maintain necessary inspection records and certifications.

Safety Campaigns & Events

• Support the organization of:
• National Safety Day
• Environment Day
• Road Safety Week
• Fire Safety Programs
• Chemical Safety Awareness Programs
• Plan and conduct employee engagement activities to strengthen safety culture.

Documentation & Reporting

• Maintain safety records, registers, inspection reports, training records, and compliance documentation.
• Prepare monthly safety reports and KPI dashboards.
• Update and circulate Fire Fighters, First Aiders, and ERT member lists.
• Track corrective action closure status and compliance commitments.

Required Skills & Competencies

• Knowledge of Occupational Health, Safety, and Environmental regulations.
• Fire Safety and Emergency Response Management.
• Incident Investigation and Root Cause Analysis.
• Risk Assessment and Hazard Identification.
• Safety Training and Presentation Skills.
• Audit Management and Compliance Monitoring.
• Communication and Employee Engagement.
• Vendor and Contractor Safety Management.
• Report Preparation and Documentation.

Key Performance Indicators (KPIs)

• Reduction in unsafe acts and unsafe conditions.
• Timely closure of observations, incidents, and audit findings.
• Training completion and effectiveness.
• Emergency preparedness and mock drill performance.
• Compliance audit scores.
• Accident frequency and severity reduction.
• Employee participation in safety programs.
• Timely completion of statutory inspections and certifications.