Job Description

Level: Experienced
Job Location: Meritum San Antonio - San Antonio, TX 78258
Position Type: Full TimeEducation
Level: High School
Job Category: Admin - ClericalWho We Are
Meritum Energy is a leading provider of propane, natural gas, diesel, and other mobile energy solutions throughout Texas, New Mexico, Florida, Oklahoma, Arkansas, Missouri, Louisiana, Kansas and North Carolina. Known for our unwavering commitment to safety, service excellence, and community partnership, we proudly stand by our company motto: We Sell Service. 
Why Join Us?
We’re committed to supporting our team members with benefits that match our values of safety, service, and stability. Here’s what you can expect:
- Competitive hourly wage
- 401(k) with 6% company match
- Health, dental, and vision insurance
- AD&D insurance
- Paid time off
- Referral bonus program
Job

Summary:
Meritum Energy is seeking a detail-oriented and compliance-driven Safety & Compliance Administrator to support and administer safety, regulatory, and compliance programs across operations involving DOT-regulated activities, CDL drivers, and the handling and delivery of refined fuels and propane.
This role is responsible for maintaining regulatory compliance, managing incident reporting and claims processes, supporting safety training documentation, and assisting with Safety Committee initiatives. The position works closely with operations, HR, insurance carriers, and leadership to ensure a safe, compliant, and audit-ready work environment.

Essential Duties/Responsibilities:
Regulatory Compliance
- Maintain compliance with DOT, FMCSA, PHMSA, OSHA, NFPA 58, and state regulations
- Manage and maintain Driver Qualification (DQ) files
- - Including drug and alcohol testing
- Track certifications and expirations
- Maintain current driver log management functions, including reports and filing according to FMCSA standards, and communicate with managers/dispatch/drivers for any necessary corrections. This also includes auditing logs/ELD’s and assisting the Director of Safety with disciplinary corrective actions
- Maintain hazmat shipping papers and regulatory records
- Manage and maintain the company’s Digital Permit Book program, ensuring all required permits, licenses, inspections, and regulatory documents are current, properly stored, and readily accessible to drivers and compliance personnel in accordance with DOT, state, and local requirements.
- Oversee fleet camera systems from a safety and compliance perspective, including monitoring footage for unsafe behaviors, ensuring cameras are operational, supporting incident investigations, coordinating coaching with managers, and maintaining compliance with company policies and regulatory requirements.
Incident Reporting & Claims Management
- Administer incident reporting workflow within KPA
- Coordinate investigations and root cause documentation
- Communicate and coordinate with insurance carriers and manage claims
- File First Report of Injury (FROI)
- Maintain OSHA logs and incident tracking
- Support audits and litigation documentation
Training & Safety Program Support
- Track safety meetings across locations
- Monitor and maintain completion of required training
- Organize safety documentation for audits
Safety Committee Support
- Assist in preparing Safety Committee agendas and meeting materials
- Compile safety metrics
- Document meeting minutes and track action items
- Support continuous improvement initiatives and follow up accountability
Audits & Reporting
- Prepare documentation for regulatory and insurance audits
- Conduct internal audits
The absence of specific statements of duties does not exclude those tasks from the position if the work is similar, related, or a logical assignment of the position.

QualificationsEducation and/or

Experience:
- High school diploma required; degree preferred
- 2+ years safety/compliance or related experience
- Knowledge of DOT, OSHA, and workers’ compensation processes
- Strong organizational and communication skills
- Proficiency in Microsoft Office
Physical Requirements:
The physical requirements described here are representative of those that must be met by the incumbent to successfully perform the essential functions of this job.
- Regularly and safely lifts, carries, and handles supplies and equipment weighing at least 20 pounds
- Must be able to sit extended periods of time
- Repeat the same movements
- Ability to speak clearly and eloquently with the ability to be responsive
The above statements are intended to describe the general nature and level of work that is expected to be performed.  They are not intended to be construed as an exhaustive listing of all responsibilities, duties and skills required.  Also, whether particular duties or demands listed above or elsewhere are “essential” is a case-by-case determination, depending on the operational realities and staffing at the individual location.  For questions about whether a particular function is essential in your particular role, please contact HR at (210) 876-3560.
Meritum Energy Holdings is an equal opportunity employer to all qualified applicants regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, status with regard to public assistance, status as a disabled veteran and/or veteran of the Vietnam War Era or any other characteristic protected by federal, state, or local law.