Job Description

Primary Purpose:

To provide clerical support for the Safety Department and to assist in support of campuses/departments with safety supplies, resources and reports.

Qualifications:

Education/Certification:

High School Diploma or GED

Candidate must have a satisfactory outcome of the fingerprinting check

Special Knowledge/Skills:

Computer skills (experience with Microsoft Word, Excel, Access, and Power point) and

ability to navigate the internet

General office skills

Effective communication and interpersonal skills

Ability to develop effective working relationships with staff, students and vendors

Ability to use software to develop spreadsheets, databases and compliance reports

Accuracy in taking messages, recordkeeping, inventory control and in completing reports

Strong organizational and multitasking skills

Experience:

Three years of clerical experience

Major Responsibilities and Duties:

1. Greet visitors courteously, determine their needs, check appointments, and direct or escort visitors to proper person.
2. Answer office telephone, take accurate messages, and respond appropriately to requests for information.
3. Monitor district/campus activity using video surveillance equipment.
4. Compile pertinent data to prepare various required federal and state reports.
5. Follow safety standards in conformance with federal, state and local regulations.
6. Compile, maintain and file records, reports and other documents as required.
7. Assist in initiating contact with vendors for product availability and pricing.
8. Assist with inventory of safety equipment and warehouse supplies.
9. Maintains a high level of ethical behavior and confidentiality of information.
10. Daily attendance and punctuality are essential functions of the job.
11. Perform other duties as assigned.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment, including a personal computer and peripherals, and

frequent telephone use

Posture: Prolonged periods of sitting, walking, standing, bending, and stooping

Motion: Repetitive hand, arm, and finger movement

Lifting: Occasional light lifting and carrying (up to 40+ lbs.)

Environment: Occasional district-wide travel

Mental Demands: Ability to keep a pleasant personality when greeting public, staff, and answering

telephones; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Reviewed by Date

Received by Date