Job Description

Must Have:

· Demonstration of strong project management experience with over 5 years of experience

· Specific business/application knowledge related to applications used to calculate annual funding allocations.

· Anticipates and resolves problems to ensure that the deliverables are completed within budget, to the highest quality, meeting or exceeding expectations.

· Change-management principles and methodology expertise.

· Manage project schedules, milestones, risks, issues, and key deliverables,

· Supporting TB/MBC and SPP submission activities.

· Coordinate procurement activities

· Prepare polished executive-ready presentation materials.

· Oversee deliverables, project governance submission and tracking (through Planview), and the I&IT UPM gateway process

· Prepare executive briefings and future RFB planning

· Provide senior project management leadership throughout the project lifecycle, leveraging a minimum of five years of project management experience to ensure successful project delivery.

· Lead the development, coordination, and tracking of TB/MBC, and Strategic Planning Process (SPP) deliverables, ensuring timelines and quality expectations are met.

· Strong Communication skills - able to conduct meetings and discussions with various stakeholders.

Nice to have:

· Previous public sector experience in an organization of equivalent size and complexity to Ontario Public Service.

Experience and Skill Set Requirements

Core Skills 45%

· Demonstration of strong project management experience with over 5 years of experience.

· Specific business/application knowledge related to applications used to calculate annual funding allocations.

· Anticipates and resolves problems to ensure that the deliverables are completed within budget, to the highest quality, meeting or exceeding expectations.

· Change-management principles and methodology expertise.

· Manage project schedules, milestones, risks, issues, and key deliverables,

· Supporting TB/MBC and SPP submission activities.

· Coordinate procurement activities

· Prepare polished executive-ready presentation materials.

· Oversee deliverables, project governance submission and tracking (through Planview), and the I&IT UPM gateway process.

Prepare executive briefings and future RFB planning

Other Project Management Skills - 45%

· Provide senior project management leadership throughout the project lifecycle, leveraging a minimum of five years of project management experience to ensure successful project delivery.

· Lead the development, coordination, and tracking of TB/MBC, and Strategic Planning Process (SPP) deliverables, ensuring timelines and quality expectations are met.

· Plan and coordinate, Executive Steering Committee, Director, and Working Group meetings, support the co-chairs, ensuring effective governance, create agenda and meeting notes, and track action items.

· Coordinate cross-ministry governance activities and maintain alignment among business partners, I&IT teams, and executive stakeholders.

· Provide regular project status reporting to senior leadership, including progress updates, key decisions, risks, issues, financial status, and recommendations.

· Foster collaboration across ministries and stakeholder groups to ensure project objectives, governance requirements, and business outcomes remain aligned throughout the discovery and implementation phases.

· Lead change management planning and implementation activities to support stakeholder readiness, adoption, and successful organizational transition.

• Develop and maintain comprehensive project plans, schedules, milestones, dependencies, and critical path activities to ensure project objectives are delivered on time, within budget, and to the expected quality standards.
• Support the onboarding of the project into Planview, ensuring alignment with OPS enterprise-wide Project Portfolio Management (PPM) best practices for project governance, administration, tracking, and reporting.

· Provide ongoing support for the application of the I&IT Project Methodology across all project phases, including Feasibility, Project Approval, Definition, Planning, Implementation, and Close-Out. Ensure that the required governance, system development, and project management artefacts are completed and maintained for each phase to demonstrate compliance with organizational standards and project delivery requirements.

· Coordinate the alignment of system development activities with project management phases, including:

o Executing requirements, analysis, and design activities in support of the Definition and Planning phases.

o Aligning coding, testing, and deployment activities with the Implementation phase, where the solution is developed and delivered.

o Supporting post-implementation review activities during the Close-Out phase to capture lessons learned and validate the successful design, development, and deployment of the solution.

Public Sector - 10%

· Previous public sector experience in an organization of equivalent size and complexity to Ontario Public Service.

· Demonstrates experience designing and developing applications that comply with GO-ITS standards would be an asset

· Strong understanding of challenges and issues that ministry may have with respect to data