Job Description

A LITTLE ABOUT US:

At Dungarvin, we are more than a provider of support services; we’re a mission-driven team rooted in respect, inclusion, and person-centered care. Since 1976, we’ve been dedicated to enhancing the quality of life for people with intellectual and developmental disabilities, including those with mental health, behavioral, or complex medical needs.

Our mission is simple but powerful: respecting and responding to the choices of people in need of supports. This mission guides everything we do; from creating individualized service plans to building strong partnerships with families, teams, and communities.

As a Dungarvin employee, you’ll be at the heart of that mission. You’ll help people live meaningful lives on their own terms; supporting their goals, honoring their choices, and empowering their independence.

With services nationwide, our team is united by a shared commitment to making a real difference; one person, one voice, one choice at a time.

Join our nationwide family and let us help you achieve your unique goals and dreams.

WE OFFER:

• Compensation: $25.75/hour, fixed rate.
• Work Environment: Onsite in Mendota Heights, MN
• Team Culture: A supportive team culture fostering adaptability, continuous learning, and innovation. Focus on work-life balance for a fulfilling and sustainable career.
• Work Schedule: Monday–Friday, 8:00 AM – 5:00 PM (flexibility available)
• Retirement Plan: 401 K plan with employer match after one year of service.
• Company-Provided Hardware: All necessary equipment will be provided.
• Insurance & Health: Medical, dental, and vision coverage, pet insurance, supplemental insurance options, and flexible spending and health savings accounts (FSA and HSA). Plus, 100% company-paid life insurance.
• Time Away: PTO that increases with tenure, PTO donation options, and paid sick leave
• Employee Perks National Brand Discounts, Employee Referral Program, Employee Assistance Program and access to Tapcheck (get 50% of your pay before payday)
• Job Mobility: Dungarvin's multi-state footprint allows internal job mobility nationwide.
• Growth & Development Access to career growth opportunities, paid training, and mentorship

We’re looking for a highly organized, detail-oriented professional to join our Risk Management team as an Administrative Assistant. They will work closely with leaders in Risk, Insurance, Claims, and Health & Safety, helping keep critical programs running smoothly while identifying opportunities to improve processes and efficiency.

If you’re someone who enjoys working with data, thrives in a fast-paced environment, and wants to build a career in risk management, insurance, or corporate operations this role is a strong launching point.

WHAT YOU WILL DO:

Insurance & Risk Program Support

• Maintain and track property insurance data, including billing and location records.
• Support insurance claims processes through data collection, organization, and tracking.
• Assist with audits to ensure accuracy and compliance.

Driver Safety & Compliance

• Review motor vehicle records to ensure employee compliance with company policies.
• Support administration of the Driver Safety Program across multiple states.
• Coordinate documentation related to incidents and insurance requirements.

Data, Reporting & Analysis

• Pull, validate, and organize data from multiple systems.
• Assist in building reports on insurance performance, safety metrics, and KPIs.
• Help create presentations and improve data visualization (PowerPoint, Excel, etc.).

Administrative & Team Support

• Manage departmental inbox and distribute communications.
• Coordinate meetings, agendas, and materials.
• Support ongoing Risk Management projects and initiatives.

Qualifications

MUST HAVE:

• Experience Three years of general professional administrative experience.
• Microsoft 365 & Excel Expertise Experience with Microsoft Excel, Word, PowerPoint, Outlook, and SharePoint.
• Data Privacy & Compliance Awareness Ability to work with confidential information.

NICE TO HAVE:

• Education: Bachelor’s degree in Business, Finance, or related field
• Industry Experience: Exposure to insurance claims, risk management, or HR environments.
• Reporting: Exposure to data analysis or audits.
• Visualization tools Familiarity with Power BI or other visualization tools.

Additional Information

SKILLS CRITICAL FOR SUCCESS:

• Organization & Attention to Detail Highly organized with the ability to manage multiple priorities, maintain accurate records, and ensure data integrity across systems and reports.
• Communication & Collaboration Strong written and verbal communication skills with the ability to work cross-functionally and keep stakeholders informed and aligned.
• Time Management & Accountability Able to manage deadlines effectively, prioritize competing tasks, and consistently deliver on commitments in a fast-paced environment.
• Technical Proficiency Proficient in Microsoft 365 (especially Excel) with the ability to quickly learn new systems and tools. If you have experience with data visualization tools (e.g., Power BI) that is a plus.
• Problem Solving & Process Improvement Proactive in identifying inefficiencies, recommending improvements, and taking ownership of solutions that enhance team productivity.
• Confidentiality & Professional Judgment: Demonstrates discretion and sound judgment when handling sensitive information and working within compliance-driven environments.
• Adaptability & Initiative Comfortable navigating changing priorities, learning new processes, and stepping in to support evolving team needs.

WHY YOU’LL LOVE THIS ROLE:

This role offers a unique opportunity to get inside the engine of a national organization’s Risk Management function. From day one, you’ll gain hands-on exposure to insurance programs, safety initiatives, and compliance operations that directly impact the business. You’ll work alongside experienced leaders across Risk, Insurance, Claims, and Health & Safety, giving you clear visibility into how a Risk department operates all while building highly transferable skills. This isn’t a sit-back admin role; you’ll be trusted to take ownership, contribute ideas, and help improve how the team operates. Whether you’re early in your career or looking to grow into risk, insurance, or health and safety, this role provides a strong foundation within a stable, mission-driven organization.

IMPORTANT INFORMATION:

Dungarvin is an equal opportunity and affirmative action employer.

Please note: The deadline for all internal job applications is two weeks from the initial posting date.

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