Job Description

BIOVAC is one of the leading sterile vaccine manufacturers rooted in Africa, with our core purpose being to "protect life". We are looking to hire a dynamic, passionate, confident, proactive and meticulous Risk & Compliance Officer to join a goal-oriented team.

QUALIFICATIONS NEEDED:

Required:

• Bachelor's degree or diploma in Law, Risk Management, Compliance, or Governance.

• Minimum 3–5 years' experience in a compliance or governance support role within a corporate or regulated industry.

• Demonstrated ability to manage compliance documentation, governance system, and regulatory reporting.

• Computer literacy in Microsoft Office, SharePoint, and governance tracking tools.

Preferred:

• Postgraduate diploma or certification in Compliance Management or Corporate Governance.

• Short courses in contract management, POPIA compliance, or King IV/V governance.

• Professional membership with Compliance Institute SA

Experience needed to deliver the role seamlessly:

• Sound understanding of compliance frameworks, regulatory risk, and corporate governance requirements.
• Exposure to pharmaceutical, healthcare, or manufacturing industries.
• Experience maintaining registers, tracking documents, and preparing reports.
• Proficiency in MS Office (Excel, Word, PowerPoint) and general document management.
• Working knowledge of Companies Act 71 of 2008 and board administration processes.
• Experience preparing board packs, resolutions, minutes, and statutory registers.
• Familiarity with corporate governance principles (King IV/V) and compliance documentation.

KEY DUTIES & RESPONSIBILITIES OF THE ROLE:

Business Management

• Coordinate the implementation and tracking of compliance and legal risk management plans.

• Assist in developing and maintaining the compliance universe and regulatory obligation registers.

• Maintain and update policy and procedure repositories, ensuring current versions and approval records are in place.

• Support departmental reporting, including the collation of information for the Finance & Risk Committee and Social & Ethics Committee.

• Liaise with internal departments to ensure compliance training, declarations, and acknowledgements are completed and filed.

• Maintain confidential and accurate compliance and legal documentation on behalf of the department.

Technical Competencies required to perform this aspect of the role:

• Strong organisational and coordination skills within a governance, legal, or compliance environment.

• Knowledge of legal and regulatory compliance frameworks and reporting requirements.

• Familiarity with compliance registers, obligations mapping, and monitoring processes.

• Proficiency in Microsoft Office and SharePoint for document management.

• Excellent written and verbal communication and attention to detail.

Core Technical Delivery

Compliance and Compliance Risk Management

• Implement compliance monitoring plans and track findings, corrective actions, and deadlines.

• Maintain the Compliance Risk Register, ensuring accurate categorisation and risk-rating of compliance exposures.

• Assist in compliance risk assessments to identify new or emerging risks.

• Coordinate and record outcomes of compliance reviews, audits, and inspections.

• Support compliance awareness and training initiatives, including POPIA, ethics, and anti-bribery.

• Maintain registers for conflicts of interest, gifts and hospitality, and regulatory declarations.

• Maintain the compliance related procedures and manuals

• Where possible non-compliances exist, through collaboration with other stakeholders, provide a risk analysis and propose a workable solution to ensure compliance.

• Provide advice, awareness and training on matters pertaining to compliance, enabling management to make informed decisions and prevent compliance breaches.

• Recognize gaps in existing processes or arising from new regulations and ensure that the correct remedial action is put into place to close the gaps.

• Implementation of compliance, and monitoring of the Protection of Personal Information Act and GDPR (where applicable)

• Engaging with the business regarding the compliance and regulatory requirements when entering new business areas and the technology ecosystems involved

• Implement and conduct compliance monitoring programme and activities

Governance & Reporting

• Support combined assurance activities through compliance and legal risk reporting.

• Prepare input for board and committee packs, ensuring documentation quality and completeness.

• Compile compliance dashboards, summaries, and progress trackers for management review.

Ethics

• Working with human capital and analysing ethics best practices for the entire organisation

• In conjunction with Human Capital effectiveness, provide ethics and compliance training to the executive team, senior management and other applicable teams in the business

• Assist with developing a progressive training program for all incoming employees

• Provide support where incidents are reported, including assistance in monitoring the actionable items reported

Technical Competencies required to perform this aspect of the role:

• Understanding of compliance risk management principles and regulatory frameworks.

• Knowledge of South African legislation (Companies Act, POPIA, PFMA principles, Anti-Corruption, etc.).

• Familiarity with legal risk concepts and contract management best practices.

• Analytical and problem-solving skills for identifying and mitigating compliance and legal risks.

• Strong attention to documentation quality, accuracy, and version control

Quality Management

• Building own, team and site's GMP Knowledge and Compliance

• Participate in building quality objectives and provide ongoing metrics that directly support the achievement of such objectives.

• Participate in building a sustainable Quality Culture on site and proactive mitigate risks that may negatively impact quality or escalate these appropriately.

• Establish and maintain a state of control related to quality management within the department

• Ensuring that the department is audit ready through closing out audit findings timeously

• Ensure Deviations, Change Controls, CAPAs are handled effectively

• Advocate continuous improvement within own department as well as cross functionally

Technical Competencies required to perform this aspect of the role:

• cGMP vaccine manufacturing- quality and regulatory compliance knowledge, i.e. MCC and WHO

• Total Quality Management & Quality Management Systems

• Data development, trending & reporting

• Professional integrity and confidentiality.

• Attention to detail and strong accuracy in documentation.

• Analytical and process-driven mindset.

• Strong organisational, time management, and follow-through skills.

• Service orientation with the ability to collaborate across teams.

• Clear and professional communication skills.

• Proactive and solution-focused attitude.

Application Deadline: 31 May 2026

If you do not receive a response from us within three weeks after closing date, please understand that your application was not successful.

Disclaimer:

Dear Applicant, we appreciate your interest in joining our organization. It is imperative for us that you understand how we handle your information. We are committed to ensuring the security and confidentiality of the information you provide. Your personal details will be collected for the sole purpose of the application process and will be used strictly for that purpose. By applying, you acknowledge and consent to the collection, use, and protection of your personal information in accordance with our privacy policy. If you have any inquiries or concerns, our Human Capital department is available to provide clarification. We look forward to reviewing your application.''

For detailed information on data handling, please review our privacy notice:

https://www.biovac.co.za/wp-content/uploads/2022/08/published_Biovac-Privacy-Notice-20220617-2306-en.pdf