Job Description

RFP Specialist

Department: Operations

Employment Type: Full Time

Location: Romania

Reporting To: Sandra Osilagun

Description

About Utilities One (U1)

Utilities One is a U.S.-based infrastructure services company founded in 2016, providing comprehensive solutions across the Telecom, Power, Gas, Water, Wireless, and Data Center sectors. With a workforce of over 2,000 employees across the United States, the company delivers end-to-end infrastructure services, supporting projects from planning and engineering to construction and maintenance.

About US Software Solutions

US Software Solutions is part of the Utilities One Group, serving as its shared services and operational support hub in Romania. Based in Bucharest, the office brings together professionals across Operations, Legal, IT, Accounting, and Audit, supporting the group's U.S. operations and contributing to its continued growth and expansion.

We are seeking a detail-oriented and strategic RFP Specialist to manage the end-to-end Request for Proposal (RFP) lifecycle for our infrastructure projects. The ideal candidate will have strong technical knowledge of infrastructure procurement processes, excellent analytical skills, and the ability to collaborate with cross-functional teams to develop competitive, compliant, and winning proposals.

Key Responsibilities

• Serve as the primary point of contact for all incoming RFPs from clients, government agencies, and partners.
• Conduct thorough analysis of RFP requirements, technical specifications, and evaluation criteria.
• Develop detailed work plans and timelines to ensure timely and compliant submissions.
• Coordinate with internal stakeholders (Engineering, Technical, Compliance, Legal, Finance) to gather inputs and validate proposed solutions.
• Prepare comprehensive proposal documents, including executive summaries, technical solutions, commercial pricing, and compliance matrices.
• Lead or contribute to the development of technical solution strategies aligned with project requirements.
• Perform cost estimations and pricing analyses for infrastructure projects (water treatment plants, telecom networks, power distribution systems).
• Evaluate competitor proposals and market trends to optimize bid competitiveness.
• Identify key differentiators and value propositions to strengthen proposals.
• Ensure all submissions meet technical, regulatory, and contractual requirements.
• Maintain accurate documentation of RFP activities, decisions, and communications.
• Track submission deadlines and manage workflows through project management tools.
• Conduct post-submission reviews to capture lessons learned and improve future performance.
• Facilitate regular coordination meetings with internal teams and external partners.
• Present proposal status updates to senior leadership and steering committees.
• Build strong relationships with key decision-makers at client organizations.
• Translate complex technical requirements into clear and compelling business cases.

Skills, Knowledge & Expertise

Education

• Bachelor's degree in Engineering (Civil, Electrical, Mechanical), Construction Management, Business Administration, or a related field.
• Master's degree preferred (MBA, M.Eng., or Project Management).

Experience

• 5–8 years of experience in RFP/Proposal Management within the infrastructure sector.
• 3+ years of experience specifically focused on Water, Telecom, or Power projects.
• Proven track record of successful submissions and wins in competitive bidding environments.
• Familiarity with public and private sector procurement processes.

Technical Skills

• Strong understanding of the infrastructure project lifecycle: feasibility, design, construction, commissioning, and O&M.
• Proficiency in cost estimation tools and pricing models for capital projects.
• Experience with proposal management software (e.g., SharePoint, Procore, Oracle, or similar).
• Knowledge of relevant industry standards (ISO, IEC, IEEE, AWWA, etc.).

Core Competencies

• Analytical & Strategic Thinking: Ability to interpret complex requirements and develop winning strategies.
• Communication: Excellent written and verbal skills for stakeholder engagement and document preparation.
• Organization & Time Management: Ability to manage multiple RFPs with tight deadlines.
• Attention to Detail: Ensuring accuracy, compliance, and consistency across all deliverables.
• Collaboration: Ability to work effectively across functions and geographies.

Preferred Qualifications

• Professional certifications such as PMP, CPM, or equivalent project management credentials.
• Experience in international bidding and multi-language proposal development.
• Knowledge of specific infrastructure technologies (e.g., membrane filtration, fiber optics, SCADA systems).
• Familiarity with digital transformation tools for proposal automation.

Job Benefits

• Competitive salary package;
• Being part of an international, dynamic work environment;
• Professional development (seminars, courses);
• Medical Insurance (MedLife) – subject to successful completion of the probation period;
• Opportunity to work in a fast-growing international company with significant impact in its industry;
• 7Card.