Job Description

RFP Manager

Department: Operations

Employment Type: Full Time

Location: United States

At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.

As a RFP Manager you will own the front end of build planning and bid response for outside-plant (OSP) construction. This role converts KMZ/KML and other geospatial data into clear, constructible routes; develops quantity takeoffs; identifies risks; and produces compliant, on-time RFP responses. Success requires strong map literacy, rigorous bid/compliance discipline, and practical construction judgement.

Key Responsibilities

• Open, review, and interpret KMZ/KML, shapefiles, GeoJSON, and PDF plan sets in tools like Google Earth Pro, QGIS/ArcGIS, and Bluebeam
• Validate routes, utilities, and environmental constraints; flag conflicts (bridges, rail, waterways, protected areas)
• Produce preliminary takeoffs (LF by method, handholes/pedestals, crossings, bores, structure attachments) and draft/validate bill of materials (BOM)
• Align routes with traffic control needs; capture assumptions and constraints
• Translate routes to constructible sequences; identify access, staging, spoil management, and restoration requirements
• Validate takeoffs with spot field checks; coordinate with utility locators and 811 procedures
• Support permit packs (traffic control sheets, crossings, bore profiles), and precon meeting materials
• Provide redline updates from field feedback; maintain revision control through award and NTP
• Maintain trackers (bids, addenda, RFIs, risks, quotes, deliverables)
• Facilitate handoff to operations: route files, takeoffs, assumptions, and risk items
• Contribute to standards: symbology, naming conventions, estimate templates, and RFP boilerplates
• Read and interpret RFP/RFQ documents, addenda, exhibits, and pricing forms; build a compliance matrix and submission checklist
• Lead RFI/Q&A tracking; clarify scope gaps, locates, QC/testing, restoration, and as-built deliverables
• Coordinate internal pricing (labor, equipment, materials), vendor quotes, and subcontract scope; normalize quotes and document inclusions/exclusions
• Prepare full response packages: technical approach, construction means/methods, schedule, staffing, risk register, safety/QA, and commercial forms (NDA/MSA/SOW/COI/W-9 as applicable)
• Draft bid assumptions, exceptions, and clarifications that protect margin and delivery
• Ensure on-time, compliant submission (digital portals or physical delivery); archive artifacts for handoff

Skills, Knowledge and Expertise

• 3+ years in OSP/underground utilities construction estimating, design support, or field engineering
• Proficiency with KMZ/KML and at least one GIS/mapping platform (Google Earth Pro, QGIS, or ArcGIS) and Bluebeam Revu
• Demonstrated ability to read civil/utility plan sets, profiles, details, and traffic control drawings
• Hands-on understanding of HDD, trench/open-cut, aerial make-ready, restoration, and as-built requirements
• Strong business writing and document control skills; comfortable owning compliance matrices and bid calendars
• Intermediate Excel (lookups, pivots), and experience with SharePoint/Smartsheet/Jira or similar trackers
• Experience responding to telecom/municipal/utility RFPs with complete technical + commercial packages
• Takeoff experience for conduit, fiber, vaults, pedestals, crossings, and restoration quantities
• Familiarity with permit processes (ROW, DOT, railroad), traffic control specifications, and inspection workflows
• Knowledge of applicable safety and construction standards (e.g., trenching/shoring practices, make-ready basics)
• Basic CAD literacy for viewing and markup (AutoCAD/BricsCAD or similar)
• Vendor/subcontract coordination and quote normalization experience

Benefits

• Health Insurance plans; (health, dental, vision);
• Whole Life Insurance;
• 401k Plan;
• PTO/Paid Holidays;
• Great Work Environment;
• Career Advancement Opportunities.