Job Description

RFP Coordinator-Power Division

Department: Operations

Employment Type: Full Time

Location: United States - Orlando, FL

Reporting To: Michael schad

Key Responsibilities

• Monitor and identify new RFP, RFQ, and bid opportunities within the power utilities sector
• Coordinate the end to end RFP process including review, qualification, and submission
• Prepare and compile proposals, ensuring compliance with all technical and commercial requirements
• Collaborate with engineering, operations, and finance teams to gather required inputs
• Maintain proposal templates, boilerplate content, and supporting documentation
• Track submission deadlines and ensure timely delivery of proposals

• Source, onboard, and maintain relationships with subcontractors, suppliers, and service providers
• Evaluate vendor capabilities, pricing, and performance
• Maintain a centralized vendor database with up to date qualifications, certifications, and agreements
• Coordinate vendor participation in bids and ensure alignment with project requirements
• Support contract negotiations and vendor agreements in coordination with leadership

• Conduct market research to identify new business opportunities and trends in the power utilities sector
• Support pricing strategies and competitive analysis for proposals
• Assist leadership with go or no go decisions for bidding opportunities

• Ensure all proposals and vendor activities comply with company policies and client requirements
• Maintain organized records of all RFPs, submissions, and vendor documentation
• Continuously improve internal processes for efficiency and scalability

Skills, Knowledge and Expertise

• Bachelor’s degree in Business Administration, Engineering, Construction Management, or related field
• 2–5 years of experience in RFP coordination, procurement, or vendor management, preferably in utilities, energy, or construction
• Experience working with public sector bids and government contracts is a strong plus
• Strong organizational and project management skills with attention to detail
• Ability to manage multiple deadlines in a fast paced environment
• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint; experience with ERP or CRM systems is a plus
• Excellent communication and cross functional collaboration skills

• Experience in power utilities, electrical infrastructure, or utility construction projects
• Familiarity with bidding platforms such as government procurement portals and utility sourcing systems
• Understanding of contract terms, scopes of work, and pricing structures
• Knowledge of transmission, distribution, substations, or other power related infrastructure projects is a plus

Benefits

• Health Insurance plans; (health, dental, vision);
• Whole Life Insurance;
• 401k Plan;
• PTO/Paid Holidays;
• Great Work Environment;
• Career Advancement Opportunities.