A well-regarded retail business is seeking a reliable and highly organised
Retail Finance Administrator
to support day-to-day administrative and operational functions. The successful candidate will play a key role in ensuring accurate record keeping, financial reconciliation, and smooth office coordination. This position requires strong attention to detail, a methodical approach to work, and the ability to manage multiple priorities in a fast-paced environment. Working hours Monday - Friday 8am - 5pm, alternate Saturdays 8am - 1pm.

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  Perform daily cash-up reconciliations, balance cashier accounts, and ensure accuracy in all financial reports.
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  Download bank statements, maintain daily bank reconciliations, and monitor debtors and account statements for discrepancies.
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  Capture and verify data, including GRVs (Goods Received Vouchers), and ensure correct margins are reflected on the system.
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  Operate and manage shop and forecourt tills, completing end-of-day cash-ups and month-end reports.
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  Monitor and record fuel deliveries, manage daily petrol orders, and process price changes and tank variance reports.
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  Oversee ordering, managing, and monitoring stock functions, including promotional deals, ensuring all price changes and promotions are correctly reflected in the system.
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  Conduct shop inspections, maintain accurate shelf labelling, and uphold high hygiene and maintenance standards in both shop and forecourt areas.
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  Prepare and maintain spreadsheets, administrative reports, and ensure efficient filing and record-keeping systems.
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  Handle employee orientation and assist with day-to-day HR administrative support.
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  Create and maintain housekeeping schedules for both forecourt and shop areas.
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  Ensure compliance with relevant licensing and certification requirements, including retail license renewals and flammable liquid certificates.
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  Support the preparation of meetings, reports, and on-site events, managing administrative deadlines to ensure operational efficiency.
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  Assist with rebate setups, cross-checking and reconciling all financial and operational reports for accuracy.

Requirements

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  Proven administrative experience, preferably within the fuel or retail industry.
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  Excellent organisational and time management skills, with a strong eye for detail.
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  Good written and verbal communication skills.
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  A valid driver’s licence and own reliable vehicle (travel between sites may be required).
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  A trustworthy and dependable nature, with the ability to handle confidential information responsibly.
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  A proactive, service-oriented attitude and willingness to learn.
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  Training will be provided on specific operational systems and procedures.
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  24-hour filling station / fuel retail operations
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  FMCG operational environment
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  Stock control and shrinkage prevention
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  Daily stock reporting and variance management
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  Supplier liaison and ordering processes
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  Creditors reconciliations and administrative controls
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  Warehouse and storeroom management
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  Pricing accuracy and promotions management
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  Staff supervision and operational follow-through
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  Ability to work in a fast-paced, high-pressure operational environment
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  Strong leadership, accountability, and organisational skills
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  Reliability, consistency, and operational discipline

Benefits

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  Stable, long-term opportunity with a respected local business.
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  Supportive working environment and on-the-job training provided.
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  A hands-on, varied role offering both structure and autonomy.