About the job:
As a Resource Forecasting & Documentation Coordinator, you will support the Operations team with resource forecasting and allocation across live and pipeline projects. Working within a defined process and reporting into the COO, you will help keep Bridgit Bench ( our cloud-based workforce planning and resource forecasting platform) accurate and current, coordinate inputs from Project Leadership and the Bid team, and support day-to-day documentation activities.
This role operates within an established scope of responsibility, with clear escalation routes for anything outside that scope. You will be expected to deliver your day-to-day work independently once trained, while working closely with more senior Operations colleagues for guidance on complex or ambiguous situations.
This is a good opportunity for an organised, detail-oriented individual who enjoys working with data and people, and who wants to build a career in resource planning and operations.
About you:
The candidate must be based in Ireland to be considered for this position.
Leaving Certificate or equivalent; a relevant third-level qualification is an advantage.
Recent graduates and candidates with administrative, coordination, or scheduling experience are encouraged to apply.
Strong organisational skills and high attention to detail.
Good working knowledge of MS Word; working knowledge of MS Excel is advantageous.
Comfortable following up with colleagues at all levels for outstanding information, in a polite and professional manner.
Good written and verbal communication skills.
Ability to work independently within defined processes, and as part of a team.
Strong time management skills and ability to meet deadlines.
Motivated, reliable, and comfortable working with a degree of ambiguity as the role and processes develop.
Role Requirements
Forecasting
Act as a point of contact for Ops Directors/Associates submitting resource requirements.
Liaise with the Bid team to track pipeline projects and update resource forecasts as bids progress.
Input, maintain, and reconcile resource requirements in Bridgit Bench.
Support the forecasting cycle: capture, allocate, rebalance, and report.
Follow up with Project Leaders and the Bid team for outstanding or overdue inputs.
Flag resource conflicts, shortfalls, or over-commitments to your manager for review.
Help produce regular forecast vs. actual reporting for leadership.
Support data integrity in Bridgit Bench, escalating stale or unverified entries.
Documentation
Assist with modifying and maintaining engineering standard specifications and reports.
Maintain document templates and version control.
Manage own workload between forecasting and documentation tasks, prioritising forecasting.
No previous forecasting or document control experience required — full training will be provided.
Key Knowledge
Good working knowledge of MS Word; MS Excel and MS Outlook also used regularly.
Experience with resource/scheduling software is an advantage; Bridgit Bench experience is a bonus, not a requirement.
Excellent attention to detail and accuracy, particularly around data entry and reporting.
Experience gained through internships, work placements, or office/operations administration roles would be beneficial but is not essential.
A background in engineering, construction, or professional services is desirable but not essential.
At Ethos, we’re dedicated to fostering an environment that encourages both technical excellence and personal wellbeing
We offer:
Flexible Fridays and a 9-day fortnight working schedule — enjoy every second Friday off to maintain work–life balance.
A culture that values flexibility, learning, and teamwork, with clear progression pathways and support toward professional accreditation
Opportunities to work alongside some of the most experienced engineers in the industry, within a forward-thinking, technology-driven consultancy.
Benefits:
Flexible working times
20 days holidays up to 25 days
Pension Scheme
Working travel out-of-pocket expenses
Travel tax scheme or bike-to-work scheme
Regular training/mentoring / further college support
Support for Chartership
Subsidised Health Insurance Allowance
A Professional Subscription Fee paid by the company
Paid Statutory Leaves
Healthcare check-ups and flu vaccinations
Gym / Fitness membership
Bonus referral scheme
Heavily subsidised social committee (5 a side, golf society, climbing club and regular social events)
Ethos is a team of collaborative and creative consultant engineers & professionals, leading data centre and energy infrastructure projects globally.
Our Charter:
We believe in strong human relationships
We believe clear leadership lights the path
We believe sustainability is non-negotiable
We believe a can-do mindset can move mountains
We believe in a relentless focus on delivery
Our Tagline:
Performance Made Possible
Ethos Engineering (2005) deliver high-performance mechanical and electrical (M&E) engineering solutions across Ireland and EMEA. Our expertise spans data centres, commercial, offices, and high-tech environments, with services in design & project management, sustainability, smart buildings, and M&E systems for building services.
At Ethos, our EPIC-F values—Excellence, People, Innovation, Clients, and Financial Strength—drive everything we do. We provide bespoke solutions that not only meet regulatory standards but also deliver long-term value through innovation and sustainability.
Our Design & Project Management service offers full oversight from concept to completion, coordinating all project disciplines including mechanical, electrical, civil, and architectural design. With a focus on scope, time, cost, quality, and risk management, we ensure optimal productivity and value engineering throughout the process, tailored to the client needs.
Our Sustainability Services empower clients to meet stringent environmental standards. From energy modelling and whole-life carbon assessments to net zero carbon roadmaps and ESG frameworks, we help reduce carbon emissions and ensure compliance with global sustainability benchmarks like LEED, BREEAM, and GHG reporting. Focusing on your long-term sustainability goals.
Our Digital/Smart Buildings team transforms spaces into intelligent ecosystems. Focusing on sustainability, user experience, productivity, physical security, and efficiency, we integrate digital technologies like IoT, digital twins, and advanced analytics to optimise building performance. We ensure buildings interact seamlessly with people and systems, delivering exceptional results now and in the future.
Ethos’ expansion across EMEA, has been enabled by our ability to create spaces that bring buildings to life. Our methodology involves designing buildings that not only perform today but ones that contribute to the sustainable, green, and circular economy of tomorrow.
