The Resource Allocator plays a crucial role in the Building & Construction industry by ensuring the efficient distribution of resources across various projects. This position is vital for optimising project timelines and budgets, contributing to the overall success of the organisation. The Resource Allocator will work closely with project managers and teams to assess resource needs and allocate materials and personnel effectively.
Responsibilities:
Assess project resource requirements and allocate materials and personnel accordingly.
Monitor resource utilisation and adjust allocations to meet project demands.
Collaborate with project managers to develop resource plans and schedules.
Maintain accurate records of resource allocations and usage.
Identify potential resource shortages and propose solutions to mitigate risks.
Communicate effectively with team members and stakeholders regarding resource availability.
Assist in the procurement of materials and equipment as needed.
Qualifications:
Associate degree in Construction Management, Business Administration, or a related field.
Proven experience in resource allocation or project coordination within the building and construction industry.
Strong organisational and time management skills.
Excellent communication and interpersonal abilities.
Proficiency in resource management software and Microsoft Office Suite.
About the Role
The Resource Coordinator acts as the central hub for all national operational activity, supporting the Construction teams and partnering closely with Project Managers, Fleet, HSEQ, and People & Culture teams.
In this high-impact role, you will coordinate the mobilisation of personnel and plant across multiple concurrent projects, maintain compliance and training records, and ensure smooth, efficient, and timely resourcing to support safe and successful project delivery.
Key Responsibilities
Coordinate the national deployment of personnel and plant, ensuring resources are delivered to each project accurately and on schedule.
Maintain accurate records of licences, certifications, training, and plant compliance to support safe and seamless project delivery.
Act as the central communication point between Project Managers, Fleet, HSEQ, People & Culture, and Senior Leadership.
Monitor resource plans and utilisation data to identify gaps, forecast needs, and support operational decision-making.
Refine and maintain the central resource allocation process to improve efficiency, accuracy, and scalability.
Ensure all personnel and equipment meet relevant safety, compliance, and client requirements prior to mobilisation.
Support recruitment and onboarding processes by coordinating subcontractors.
Collaborate with fleet/workshop teams to schedule plant allocation, transport, and critical maintenance.
Help mitigate operational risks by identifying pressure points early and implementing strong controls.
About You
You are organised, proactive, and thrive in a high-volume operational role. You enjoy coordinating moving parts, working under pressure, and contributing to the seamless delivery of large-scale projects.
You will bring:
3–5 years’ experience in high-volume coordination role within civil, construction, mining, or similar heavy industry.
Experience mobilising large mobile workforces (200+ personnel) and/or heavy plant.
High proficiency in scheduling tools, ERP systems, MS Excel (pivot tables, VLOOKUP).
Strong communication and negotiation skills, able to liaise confidently across all levels.
Ability to analyse resource data, identify gaps, and propose practical solutions.
Understanding of fleet & heavy vehicle regulations/chain of responsibility is a plus.
Tertiary qualifications in Logistics, Supply Chain, Business, or Project Management desirable but not mandatory.
Why Join Vaughan?
You will be part of a specialist team delivering some of the most iconic and challenging infrastructure projects in Australia. You’ll join a supportive and collaborative environment where your contribution directly impacts the successful delivery of major national operations.
Ability to work collaboratively in a team environment.
Vaughan Infrastructure provides our clients with innovative and cost effective solutions from the design stage through to the delivery phase a commissioning and close out of a project. We specialise in the design and construction of Water & Sewer, Electrical & Power, Gas, Civil Works, Road and Rail, Remediation, Utility Investigation and Modeling across NSW, QLD and ACT.
Vaughan Infrastructure have been in operation for over 15 years and have grown to become one of the leading civil utility contractors establishing excellent business relationships with our clients.
We pride ourselves in quality, health & safety and sustainability. We employ a local workforce; combined with our own plant fleet giving us the resources and flexibility to deliver the high level of customer expectation and satisfaction. Proven quality workmanship and supervision within the organisation strives, promotes and achieves a superior outcome.
