Job Description

The OIST graduate education and research program is cross-disciplinary and aims to be at the leading edge of research in science and technology, including the Life Sciences, the Physical Sciences, and Mathematics. OIST units, currently 90 units and growing, conducts interdisciplinary research in eight fields: Physics, Chemistry, Neuroscience, Marine Science, Environmental and Ecological Sciences, Mathematical and Computational Sciences, Engineering and Applied Science, and Molecular, Cellular, and Developmental Biology. The Research Unit Administrators (RUAs) are involved in such world-class research by performing a full range of administrative duties so they can achieve their objectives.

This position is to be funded through the EXPERT-J grant.

Job Location

Main Campus: 1919-1 Tancha, Onna-son, Kunigami-gun, Okinawa

Responsibilities

The selected candidate will be responsible for a range of administrative and operational tasks to support faculty, researchers, students, and research activities, including but not limited to:

1. Business trip arrangements, expense settlements, and other travel support.
2. Procurement and expense settlement for research goods and services.
3. Budgeting and financial management support for internal and external research funding.
4. Honorarium and meeting expense processing for invited visitors.
5. Administrative support for research interns and other visiting researchers and students.
6. Event and conference support, including logistics, venue arrangements, and expense settlements.
7. Researcher hiring support, including job postings, candidate communication, and related administrative tasks.
8. Schedule and meeting management for faculty members.
9. Maintenance of research unit information and websites, including annual reports, scientific productivity, workshops, and event-related content.
10. Asset and equipment management support.
11. Bilingual administrative support (Japanese-English) for daily operations
12. Support for the Faculty Affairs Office, including reporting tasks related to the Expert-J Grant
13. Other general administrative support for research operations.

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職務概要

OISTの大学院教育・研究プログラムは学際的であり、生命科学、物理科学、数学を含む科学技術研究の最先端を目指しています。OISTの研究ユニット（現在90ユニット、今後も拡大予定）は、物理学、化学、神経科学、海洋科学、環境・生態科学、数学・計算科学、工学・応用科学、分子・細胞・発生生物学の8つの分野において学際的な研究を行っています。研究ユニット管理者（RUA）は、各ユニットが研究目標を達成できるよう、幅広い管理業務を担当し、こうした世界トップレベルの研究を支えています。

本ポジションは、EXPERT-J助成金により資金提供されます。

勤務地

メインキャンパス：沖縄県国頭郡恩納村田茶1919-1

職務内容

採用された方は、教員、研究者、学生、および研究活動を支援するため、以下を含む（ただしこれらに限定されない）幅広い事務・運営業務を担当していただきます：

1. 出張の手配、経費精算、およびその他の出張関連業務。
2. 研究用物品・サービスの調達および経費精算。
3. 内部・外部の研究資金に関する予算編成および財務管理のサポート。
4. 招聘客に対する謝礼および会議経費の処理。
5. 研究インターン、その他の客員研究者、学生に対する事務サポート。
6. イベントや会議のサポート（ロジスティクス、会場手配、経費精算を含む）。
7. 研究者の採用支援（求人情報の掲載、候補者との連絡、関連する事務業務を含む）。
8. 教員のスケジュール管理および会議運営。
9. 研究部門の情報およびウェブサイトの管理（年次報告書、研究業績、ワークショップ、イベント関連コンテンツを含む）。
10. 資産および機器の管理支援。
11. 日常業務における日英バイリンガル事務支援
12. 教員事務室への支援（Expert-Jグラント関連の報告業務を含む）
13. 研究運営に関するその他の一般的な事務支援。

Qualifications

Qualifications

(Required)

1. Proven ability and communication skills to respond flexibly to the demands of diverse requesters from around the world
2. Effective organizational and prioritization skills, with demonstrated high level of accuracy and attention to details
3. Ability to speak and write in English and Japanese at a business level
4. High degree of personal initiative, be a self-starter
5. Computer skills in software (MS Office: Excel, Word, PowerPoint, and Outlook)
6. Bachelor’s degree or equivalent practical experience

(Preferred)

1. At least three years of secretarial experience
2. Working experience in international research institution/university

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応募資格

（必須）

1. 世界中の多様な依頼者の要望に柔軟に対応できる実証済みの能力とコミュニケーションスキル
2. 優れた組織力および優先順位付けのスキル、ならびに高い正確性と細部への配慮
3. ビジネスレベルでの英語および日本語の会話・文章作成能力
4. 高い自主性と自発性を持ち、自ら行動を起こせること
5. ソフトウェア（MS Office：Excel、Word、PowerPoint、Outlook）の操作スキル
6. 学士号、または同等の実務経験

（歓迎）

1. 3年以上の秘書実務経験
2. 国際的な研究機関・大学での勤務経験

Application Instructions

Thank you for your application. Please note that only candidates selected for an interview will be contacted.

Equal Employment Opportunity Statement

We are an equal opportunity educator and employer and are committed to enhancing and supporting diversity, equity, and inclusion in all aspects of the university community. As such, we are actively working to increase the diversity of our faculty, students, and staff, and cultivating an environment where all members can thrive and are valued. We have implemented policies to engender and cultivate a diverse, inclusive, and family-friendly culture. These include supporting dual career couples, gender neutral facilities, pro-active equity-focused policies including “ stop-the-clock*” options, an on-site bilingual childcare facility and after school programs, an on-site health center, and relocation and post-arrival support

We provide reasonable accommodations to applicants with disabilities. If you need support during any part of the application or hiring process, please contact the appropriate email address listed in the job posting. Determinations for granting reasonable accommodations for any applicant will be made on a case-by-case basis.

*See "3.2.5.2.2 "Stop-the-Clock" Policy for Tenure-track faculty