Thispositionisresponsibleforthepost-awardadministrationfunctionofLetterofCredit(LOC)drawsas part of the Research Finance Accounting team. The accountant will be required to maintain and adhere to acomplexschedule ofdrawstoensurethat allfunds are available whenrequested andappropriately recorded and reconciling with the grant’s module and ultimately the general ledger.
Research Financestrives for excellence in providing supportandoversight in administrativelymanaging sponsored projects, monitoring associated financial compliance requirements in accordance with sponsorregulationsanduniversitypolicies,andprovidinganalyticalandcostaccountingexpertisetothe management of Vanderbilt’s research enterprise. Research Finance includes the Grant Analysts that provide central oversight for project expenditures, financial reconciliation, financial reporting, and award closeout, the Research Accountants that perform invoicing, cash management and accounts receivable management, and the Data and Cost Analysts that perform cost accounting activities and institutional research reporting as well as award setup and effort certification compliance oversight.
Responsibleforpreparingallletterofcreditdrawsforresearchservicesincludingensuringall necessary documentation is complete and accurate
ExpertonprocessforLOCdrawsincludingspecificinstructionsbysponsortoensurealldraws are timely and meet compliance requirements
Orchestrateletterofcreditdrawswithsponsorsinaccordancewithdrawschedulesanduniversity policies
RecordallLOCdrawstimelyandaccuratelywithinOracletoensuregrantsmoduleaccurately reflects grants financial position
Investigateandfollowuponanyletterofcreditvariancesfromfundsdrawnandallowable amounts
PerformFederalFundbankreconciliationseachmonthadheringtoCentralFinancedeadlines and ensuring receipts are created for all bank statement lines.
PerformcashtransactionreconciliationsquarterlyforLOC agencies.
IdentifiesdebtownerforUSTreasuryOffsetProgram offsets.
Identifiesopportunitiesforprocessimprovementsandchangestopoliciesandproceduresto facilitate automation and fully utilize system capabilities
AssistwithpreparinginvoicesforVanderbiltUniversityMedical Center.
Assistwithpreparinginvoicesformilestonebasedsponsoredcontractsand awards.
Assistonspecialprojects,as needed
ThispositionreportsadministrativelyandfunctionallytotheResearchFinanceAccounting Manager.
ABachelor’sdegreefromanaccreditedinstitutionofhighereducation ispreferredorequivalent experience.
ABachelor’sdegreewithanemphasisinaccounting ispreferred
SkillinadvancedExcel,Word,andPowerPointapplications isnecessary
Timemanagementskillsandtheabilitytoworkwellinateamenvironment isnecessary
Knowledgeofaccountingprinciplesandgeneralledger isnecessary
UnderstandingofEnterpriseResourcePlanning(ERP)systems ispreferred
Provendetail-orientedworkstyleincollaborationwitheffectivewrittenandverbalcommunication skills is necessary
Abilitytobuildandmaintaineffectiveworkingrelationshipswitharangeofpeople,understanding their needs and goals is necessary
Abilitytoworkco-operativelywithothersaspartof ateam,asopposedtoworkingseparatelyor competitively, is necessary
Opennesstochange,adaptability,andtheabilitytoworkeffectivelyinavarietyofsituations,with individuals or groups is necessary
Abilitytounderstandandappreciatedifferentandopposingperspectivesonanissue is necessary
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.
