POSITION OBJECTIVE
Working with a high degree of independence and under general direction, the Research Associate will manage an NIA funded, multi-year research project focusing on the prevention of elder mistreatment in the context of family caregiving to persons living with dementia. This individual will be responsible for coordinating daily operations and staff to ensure continuous study operations. This includes the supervision of all personnel involved with the project, recruitment of participants, and data collection. In addition, the project manager is responsible for maintaining all records and regulatory documents (e.eg, CREC, good clinical practices training) and in assisting with monthly enrollment reports, NIH progress reports and budgetary forms.
ESSENTIAL FUNCTIONS
Manage and coordinate all aspects of the project including participant recruitment, scheduling eligibility screenings and survey administration, ordering and administering payment cards, coordinating with study interventionist(s) to schedule intervention cohorts, and REDCap data management. Communicate regularly with the principal investigator to address key issues in recruitment, retention, data collection and other applicable issues. Develop operational procedures and protocols, purchase equipment and monitor the study budget. (50%)
1.Ensure integrity of the study data by monitoring appropriate adherence to the study protocol, reviewing online study screening forms for potential "imposter participants,” completing and/or coordinating completion of data quality checks, and preparing Data Safety Monitoring reports. Maintain REDCap databases and data code books. Create and maintain all regulatory documents within a regulatory binder compliant with CWRU requirements (15%)
2.Supervise and coordinate all employees, including students working on the project. Write staff evaluations and provide feedback on performance as needed, in conjunction with the principal investigator. Coordinate and schedule team meetings and maintain meeting minutes and/or follow up “action items.” (10%)
3.Assist with training/retraining the research team in all aspects of the research protocol. Monitor research team compliance with IRB protocols. Assist the principal investigator with writing NIH progress reports and write all IRB modifications, continuing reviews, and IRB audit documents as needed. Establish and maintain communications with research staff, the principal investigator, and recruitment sites. (10%)
4.Manage a system for subject recruitment and retention with timely identification of problems effecting enrollment or retention and implementation of effective solutions. Coordinate recruitment opportunities with health and community partners in partnership with the principal investigator. (10%)
NONESSENTIAL FUNCITONS
1.Utilize a budget accounting system and work in conjunction with the principal investigator to conduct routine budget reconciliation. (4%)
2.Perform other duties as assigned. (1%)
CONTACTS
Department: Frequent contact with the interventionist, research assistant, principal investigator and co-investigators; School of Nursing Center for Research, School of Nursing Finance Office, other faculty in department, to exchange information.
University: Frequent contact with co-investigators among university faculty, Office of Research Administration office, IRB office, university purchasing, budget, accounting, legal, information services, and human resources, to exchange information.
External: Frequent contact with recruitment sites at Cleveland Clinic and University of Southern California Department of Family Medicine; Contact with co-investigators outside the university to receive and manage requests for information from outside the university, including NIH.
Students: Frequently supervise students (BSN, MSN, DNP, PhD) in application of research protocols, data collection and practice of data entry occasionally.
SUPERVISORY RESPONSIBILITIES
Directly supervise research assistant(s) who will screen potential participants for enrollment, obtain participant consent, and collect data. It is expected that the project manager will manage approximately no more than 4 individuals, including 1-2 full or part time staff research assistants.
REQUIRED SKILLS
1.Research protocol execution.
2.Excellent verbal and written communication skills.
3.Ability to maintain good interpersonal relationships with researchers and study personnel.
4.Ability to evaluate and coordinate activities of others.
5.Ability to adhere to study protocols.
6.Ability to evaluate employees/students.
7.Excellent organizational skills.
8.Writing skills sufficient to prepare reports and IRB submission.
9.Ability to use personal computer: Microsoft office products (required), REDCap management (required), email (required) and internet programs (required).
10.Ability to meet consistent attendance.
11.Ability to interact with colleagues, supervisors, and customers face to face.
Salary Grade
In compliance with the City of Cleveland’s Pay Transparency Ordinance (effective
October 27, 2025), the annual starting base salary range for this position is from
$50,000 – $70,000. CWRU considers factors such as (but not limited to) the specific
grant funding and the terms of the research grant, as well as the scope and
responsibilities of the position, candidate’s work experience, education/training, key
skills, and internal peer equity. University employees enjoy a comprehensive benefits
package that includes excellent healthcare, retirement plans, tuition assistance, and
paid time off.
WORKING CONDITIONS
The Research Associate will have space in a research office. The Research Associate is required to be in the office at the supervisor’s discretion. Must have reliable form of transportation for in-person workplace. Evening and weekend work is required for most weeks based on project needs. Occasional travel (1-2 times/year). No exposure to hazardous materials.
Hybrid Eligibility
This position is eligible for hybrid work arrangement up to two remote days per week at the discretions of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.
EEO Statement
Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.
Reasonable Accommodations
Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis.
QUALIFICAITONS
Experience: Minimum of 3 to 5 years’ of work experience in the areas of clinical research recruitment, data collection, data entry and cleaning, and Project management. Previous management experience in overseeing the work of others and assessing their work is required.
Education: Bachelor's degree in nursing or related field required; Master's degree with research training preferred.
Directions to Apply
To apply for this position, please click the "Apply Now" button.
Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.
Reasonable Accommodation Statement:
Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity by phone at 216.368.3066 or by email at equity@case.edu Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.
