Job Description

Staff - Non Union

Job Category

Non Union Technicians and Research Assistants

Job Profile

Non Union Salaried - Research Assistant /Technician 3

Job Title

Research and Clinical Trial Coordinator

Department

Lehman Laboratory | Department of Medical Genetics | Faculty of Medicine

Compensation Range

$4,567.04 - $5,385.67 CAD Monthly

Posting End Date

June 4, 2026

Note:Applications will be accepted until 11:59 PM on the Posting End Date.

This position is subject to the satisfactory completion of required background checks

Job End Date

June 30, 2027

This position is part-time with 0.5 FTE, equivalent to 18.75 hours per week. Please note that the posted salary range is not prorated to reflect this reduced FTE.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

The UBC Department of Medical Genetics seeks to be an inspiring and productive community of scholars; an outstanding provider of knowledge, technical expertise, and compassionate care for our patients; contributors to the scientific advance of our discipline; and a credible and respected source of information and advice to society at large. While focusing on areas of genetic medicine that we deem to be particularly important, we view diversity of approach and techniques to be an essential strength of our Department.

We acknowledge that the University of British Columbia Faculty of Medicine and its distributed programs, which include four university academic campuses, are located on traditional, ancestral and unceded territories of Indigenous peoples around the province.

The Lehman Research Group studies rare genetic disorders, the use of genetic data for risk stratification, and management of inherited metabolic diseases, including clinical trials and registries. This position will be primarily responsible for coordinating small clinical trials conducted by Dr. Lehman and colleagues at the Adult Metabolic Diseases Clinic at Vancouver General Health.

The Research and Clinical Trial Coordinator provides administrative, operational, and research support for clinical trials and research studies within the Lehman Research Group in the Department of Medical Genetics. The role is responsible for coordinating clinical trial activities, participant recruitment and consent, regulatory submissions, research documentation, data management, financial tracking, and project communications. The incumbent also supports day-to-day research operations and collaborates with clinical, research, and sponsor teams under the supervision of the Principal Investigator.

Organizational Status
The Research and Clinical Trial Coordinator will report directly to the Principal Investigator (PI), a medical geneticist and associate professor in the Department of Medical Genetics, and Investigator in the BC Children’s Hospital and Vancouver Coastal Health Research Institutes. The Institutes are affiliated with the University of British Columbia and the Provincial Health Services Authority.

Work Performed

• Coordinates the preparation and submission of research related regulatory documents (ethics, permits, Health Canada submissions, etc.)
• Coordinates and facilitates patient recruitment, as well as data collection, management, and reporting.
• Provides project administration with recordkeeping, onboarding, and collaboration with the Clinical Research Unit at VGH.
• Tracks project communications, maintains research agreements and financial contracts.
• Assists with the maintenance of supplies and minor research equipment.
• Assists with lab and program marketing communications, including presentations, newsletters, webpages, and preparing information on research programs for media, fundraising organizations, and potential donors.
• Assists with the preparation and submission of expense reports for purchases.
• Tracks and manages project finances, ensuring that expected sponsor payments have been received; invoices have been issued.
• Coordinates clinical trial tasks and maintains all documentation, including data entry from clinical research forms.
• Obtains informed consent from participants.
• Uses clinical trial management software.
• Liaises with trial sponsors and clinical research organizations, including arranging and hosting medical monitor visits.
• Performs other duties as required that remain in the appropriate classification.
  

Consequence of Error/Judgement
Failure to plan or follow up on initiatives and poor judgment or errors dealing with such matters would have an adverse effect on research participants, reputation, and operational management of the trial.

Errors in the oversight of financial accounts and reporting procedures could result in monetary losses and a waste of financial resources or loss of research funding negatively impacting further research initiatives and each collaborating units reputation.

Supervision Received
The incumbent will receive general supervision from Dr. Anna Lehman. They will receive detailed instructions on assignment of new duties and thereafter receive instructions only on new or unusual problems. They are expected to work collaboratively with all members of the team.

Supervision Given
The Research and Clinical Trial Coordinator may provide direction to volunteers, students, and new staff in lower classification levels, regarding orientation and research and operational procedures. The incumbent may delegate work as necessary to ensure that the goals of various projects are met in a timely and efficient manner.

Minimum Qualifications
Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Experience working on clinical trials is strongly preferred.
• Experience with processing and interpreting financial statements.
• Knowledge of UBC and PHSA or VCH admin procedures.
• Experience with clinical research procedures.
• Proficiency with Microsoft Office, basic graphic design, and webpage maintenance.
• Ability to communicate effectively verbally and in writing.
• Ability to work independently and as part of an interdisciplinary team.
• Ability to independently prioritize and organize work load.
• Demonstrated ability to meet deadlines and pay attention to detail.
• Ability to exercise discretion, tact, and confidentiality.