Job Description

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.

Join the Ole Miss Family — Build Your Legacy Here!

Department:

Office for Research & Economic Development

Job Summary:

Summary of Key Responsibilities:

This position serves on the Awards team within Sponsored Programs Administration and is responsible for coordinating award closeout activities and administering invoice review and payment processes for outgoing subawards. The position ensures compliance with institutional and sponsor requirements, maintains accurate records and reporting documentation, and supports the timely completion of award administration functions. In addition, this role serves as a backup for the review, acceptance, and processing of incoming awards and subawards.

Job Description:

Award Close-out & Final Report Administration

• Serve as the primary administrative liaison for sponsored project award closeout activities, ensuring all closeout requirements are completed in a timely manner and final reports are submitted in accordance with sponsor guidelines.
• Maintain and monitor a comprehensive tracking system for sponsored project final reports, including report due dates, project status, no-cost extension submissions, and receipt of final reports from Principal Investigators.
• Communicate with and follow up regularly with Principal Investigators regarding final reporting obligations, while maintaining accurate documentation and records of submitted reports.
• Assist with the preparation and submission of final property, equipment, and invention reports required as part of the award closeout process.

Outgoing Subaward Invoicing

• Review and process invoices submitted by subrecipients under outgoing subaward agreements to ensure completeness and compliance with institutional and sponsor requirements.
• Prepare and coordinate Certification of Payment documentation for subrecipient invoices, obtaining required approvals and signatures from the Principal Investigator or designated representative prior to payment processing.
• Maintain detailed records of subrecipient invoices and related payment dcoumentation for tracking and recordkeeping.

Award & Incoming Subaward Acceptance

• Serve as a backup resource for the review, processing, and administration of incoming awards and subawards, ensuring compliance with institutional and sponsor requirements.
• Process award and subaward actions, including obtaining required approvals and signatures, coordinating amendments and modifications, and facilitating communication with sponsors, investigators, and other stakeholders.
• Maintain accurate records and supporting documentation for assigned award actions and transactions.
• Provide guidance and respond to inquiries from Principal Investigators, departments, sponsors, and external organizations regarding award processing, status, and related requirements.

Resume & Cover Letter must be included to ensure consideration. Certified Research Administrator (CRA) is preferred.

Job Responsibilities:

Required Knowledge, Skills, and Abilities:

• Knowledge of sponsored programs administration and applicable federal, state, institutional, and sponsor regulations.
• Strong organizational skills with the ability to manage and track multiple projects, deadlines, and competing priorities.
• Excellent attention to detail and commitment to accuracy in record keeping and compliance documentation.
• Effective written and verbal communication skills for working with faculty, staff, sponsors, and external organizations.
• Proficiency in spreadsheet applications, database management, and electronic research administration systems.
• Strong analytical and problem-solving abilities to identify, investigate, and resolve issues related to award administration, reporting, and subaward invoicing.
• Ability to maintain confidential information and exercise sound judgment in the administration of sponsored projects.
• Ability to interpret policies, procedures, and sponsor requirements and apply them consistently to assigned responsibilities.

Education Qualifications:

Bachelor's (Required)

Experience:

Relevant experience | 3 Years | Required

Compensation:

$56,763.20 - $85,134.40

Interview Requirement:

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement:

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Background Check Statement:

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.