ROLE AND RESPONSIBILITIES
Wage Keep & VIP Processing
Ensure all hours for weekly permanent employees upload successfully from Jarrison into Wage Keep
Ensure normal time and overtime hours are correctly processed on Wage Keep
Verify overtime hours are authorised by the Manager on the system
Query unauthorised hours and overtime with the Manager to reduce unnecessary pay queries
Weekly paid employees should be paid 45 hours per week; query deviations with the Manager
Ensure all allowances (sleep out, crane, decanting, moffat, nightshift, dangerous goods) are correctly processed on Wage Keep & VIP
Request petty cash vouchers as indicated on the systemSubmit and obtain Manager authorisation for all hours and allowances by 10:00 am every Monday (earlier if notified by Outsource Payroll Manager)
Escalate any late submissions to Payroll Manager
Finalize all hours on Wage Keep by Tuesday 17:00
Submit final Wage Keep report to Site Manager for approval before uploading hours into VIP
Create batch files to import hours from Wage Keep into VIP by Wednesday afternoon
Ensure Wage Keep reports balance with VIP for verification by Outsource Manager
Capture all ad hoc wage inputs correctly on VIP (e.g., Acknowledgment of Debt, Garnishee & Maintenance orders, fines, Union deductions/cancellations)
Provide reasons for employees with zero hours for the week
Correct negative net wages before pay run
Ensure weekend payments are filed correctly
Print weekly pay slips and distribute on Thursday afternoon and Friday morning; attach flyers when required
Assist with weekly wage filing
Payroll Processing
Process weekly and monthly wages
Query excessive overtime
Ensure earnings and deductions are authorised by BU Manager
Update BU changes on VIP and reporting Managers accurately
Update pay points monthly
Ensure deadlines are met
Process Salvage Loans correctly
Upload pay slips to ESS a day before pay day
Print and distribute pay slips for employees without ESS access
Leave Applications
Process annual, sick, and unpaid leave on VIP and NBCRFLI online system weekly
Inform Site Managers of rejected NBCRFLI leave applications
Ensure sick notes and family responsibility leave forms meet criteria with supporting documents
Assist managers and employees with leave queries
Apply for sick bonus once Council submits sick leave bonus report
Ensure December/January leave applications are authorised by Divisional Director and processed before NBCRFLI deadlines
NBCRFLI On-Line Return
Submit online return to Council by the 7th of every month
Filing
Submit filing to Wages Filing Clerk weekly to avoid backlog
Maintain clean offices; mark and file weekly wage reports clearly
General
Work confirmations
Uniform confirmations
Minimum Requirements
Grade 12
VIP Course
At least 3 years experience with wages
Skills Required
Strong administrative skills
Organised
Able to complete forms related to own working area
Able to complete administrative procedures with necessary direction and systems
Personal Attributes
Attention to detail
Able to work under pressure
Adaptable
Sense of urgency
Persistent
Knowledge
VIP
Microsoft Excel and Word
Understanding of administrative procedures in own department
Bargaining Council rules
Boardroom Appointments is a global specialist in Recruitment, Contract Staffing, Project Staffing, Temporary Employment Solutions, Training, HR Consultancy and Expatriate Mobility that operates extensively in Africa, EMEA, America, and Europe.
We have been industry leaders since 1989. Our dynamic team of recruitment and labour professionals has serviced hundreds of clients and placed thousands of candidates in various industries across the globe. We have gained invaluable insight and experience into global market trends and human resource workings.
We have specialized divisions that enhance our ability to service all clients in the following industries:
- FMGC
- Finance, Banking and Insurance
- Manufacturing and Processing
- Oil and Gas, Mining, Engineering and Construction
- Medical, Pharmaceutical and Health Care
- Logistics and Supply Chain
- Information Technology, Media and Telecommunications
- Waste Management and Sanitation Services
- Renewable and Alternative Energy
- Retail and Commercial Property
- Agriculture and Production
- Government and Public Services
- Call Centre and Customer Support Services
Today, Boardroom Appointments has a global candidate database and network, servicing clients around the world with all their Human Capital needs.
This experience allows clients to rely on us FULLY for all their talent needs, both permanent and temporary, while they focus on their core business.
We custom design solutions to perfectly fit our client's recruitment needs and form long-lasting relationships based on quality service and flawlessly fulfilled deliverables.
Our team is comprised of passionate and driven individuals who strive to maintain the best and most professional service to our clients.
We are focused, passionate, and we love what we do.
