Valenta

Remote Virtual Assistant (Night Shift)

Valenta  •  Remote  •  6 months ago
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Job Description


This is a remote position.


Duration - 1 Year contract (Possibility of extension)
System - BYOD (Own devise)
About the Role
The Virtual Executive Assistant will provide high-level administrative support to multiple members of the leadership team in a fully remote environment. This role is ideal for someone highly organized, proactive, and capable of managing competing priorities with professionalism and efficiency. The Executive Assistant will play a key role in coordinating meetings, supporting onsite events, and ensuring smooth day-to-day operations across departments.
Primary Responsibilities
● Scheduling & Meeting Coordination
● Manage complex calendars and schedule internal and external meetings for leadership team members.
● Prepare agendas, take meeting minutes, and track action items to completion.
● Coordinate meeting logistics, including virtual and in-person setup.
Team Onsite & Event Support
● Plan and coordinate team onsite events, including booking hotel blocks, meeting spaces, and team dinners.
● Oversee event logistics to ensure all details are executed seamlessly.
Administrative and Accounts Payable Support
● Provide administrative assistance to the Finance department, including vendor communication and invoice processing.
● Support HR activities such as interview scheduling and coordination.
● Process expense reports accurately and on time.
Traditional Executive Assistant Duties
● Manage correspondence, emails, and phone communications with internal and external stakeholders.
● Maintain organized records and files, both digital and physical.


Requirements


Qualifications
● 5+ years of experience as an Executive Assistant, including experience in a virtual environment.
● Proven ability to manage multiple priorities and projects simultaneously.
● Excellent written and verbal communication skills.
● Demonstrated professionalism and discretion when handling sensitive information.
● Ability to work assigned hours across EST/CST time zones
Skills
● Proficiency in Google Suite (Gmail, Sheets, Slides) and virtual collaboration tools (e.g., Zoom, Slack).
● Experience with accounts payable (entering invoices and collecting W-9’s), ideally with experience in Ramp or Bill.com accounts payable tools.
● Strong organizational and problem-solving skills.
● Detail-oriented with a high level of accuracy.
● Ability to work independently while maintaining strong collaboration with team members.
● Comfortable operating in a fast-paced, dynamic environment.
Valenta

About Valenta

According to a recent global survey conducted by McKinsey & Company, revenue increases as a result of adopting Digital Business Process Automation, or AI as it's commonly known, can exceed 10%.

Additionally, costs can potentially be decreased by more than 20% in some cases by implementing Digital Business Process Automation.

Any rules-based process in areas such as Marketing and Sales, Strategy and Corporate Finance, Supply Chain Management, Manufacturing, Risk, Product and Service Development, Service Operations, and HR can all be optimized by the adoption of Business Process Automation (BPA).

Valenta's Managing Partners are world leaders in BPA design and implementation for medium sized businesses.

With offices in 17 countries and over 400 staff and partners worldwide, we are ideally placed to help your business.

We provide customized solutions in Process Consulting, Digital Transformation, Staff Augmentation, Digital Marketing, and Learning.

All our services are designed to assist your business to improve competence and performance, while reducing costs.

Businesses operating in fiercely competitive markets require a competitive advantage, and Valenta provides you with this through our vast knowledge and quickly accessible resources.

We have a diverse understanding of business practices across regions. With our experience and global presence, Valenta prides itself on the ability to understand in detail, the process dynamics of each business, and we will put together a specific solution that meets your growth objectives.

Speak to our expert team at (606) 225-8509 or visit valenta.io to see how we can help your business thrive.

Industry
IT & Software
Company Size
501-1,000 employees
Headquarters
Clifton, New Jersey
Year Founded
2011
Website
valenta.io
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