Job Description

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.

Job Title: Remote Project Manager (100% Work From Home)

Location: Remote from Latin America

Position Type: Full-time

Salary: $3,000 – $4,000 USD monthly salary (Paid directly in USD via wire, Wise, or preferred transfer method)

Schedule: Approximately 40 hours per week, Monday through Friday; mandatory core overlap from 9:00 AM – 1:00 PM US Eastern Time / ET, with preferred working hours of 8:00 AM – 4:00 PM ET.

About the Client

Our Client is the premier organic Reddit marketing agency globally, partnering directly with Reddit to help enterprise brands establish authentic, high-impact community presences. Trusted by Fortune 100 brands—including major global technology, insurance, and consumer product companies—they navigate the expanding role of organic community discussions within modern search engines and AI answer engines. As their agency footprint and client roster scale rapidly, they depend on meticulous, proactive project managers to streamline client operations, enforce account accountability, and keep executive workflows organized.

About the Role

Our Client is seeking a detail-driven, highly organized Agency Project Manager to own project operations, client onboarding, and delivery management end-to-end. Working directly alongside the agency founders, this professional will ensure that every client commitment, meeting action item, proposal, and onboarding requirement is captured, tracked, and brought to completion. Operating full-time with core availability during US Eastern hours, this operator will build operational clarity across Slack, Google Workspace, and modern project management software to ensure the team spends maximum time executing high-value work.

Key Responsibilities

Executive Scheduling & Meeting Operations

• Owns comprehensive scheduling for agency founders and client accounts, ensuring every call includes accurate meeting links, attendee lists, agendas, and pre-meeting context.
• Captures every commitment, decision, and deliverable made on client and team calls, assigning responsibilities and driving execution until completion.
• Issues structured meeting recaps and action lists on the same day as client interactions, maintaining a centralized repository for client approvals, decisions, and feedback.

Client Onboarding & Lifecycle Management

• Manages the complete client kickoff trajectory from signed agreement to first deliverable, coordinating communication channels, drive folders, portal access, Reddit partner reps, compliance paperwork, and workshop schedules.
• Oversees the client approval queue to prevent internal delivery bottlenecks and maintain clear visibility on items awaiting client feedback.
• Tracks proposals, Statements of Work (SOWs), contract renewals, vendor logs, and invoice cadences in a central operational database to prevent missed deadlines.

Process Optimization & AI Integration

• Builds and refines agency onboarding checklists, action logs, and project tracking boards while actively running live client projects.
• Integrates modern AI productivity tools (such as ChatGPT or Claude) into daily project management workflows, applying rigorous quality control to all outputs before distribution.

Qualifications, Skills, and Key Competencies

Required Qualifications

• Agency Project Management Track Record: 3+ years of experience managing client-facing projects within a marketing agency, digital consultancy, or client-services environment supporting U.S.-based clients.
• Executive-Ready English Communication: Exceptional written and verbal English communication skills, capable of composing professional, flawless messaging suitable for C-suite and executive client leadership.
• Proven Task & Project Management Systems: Demonstrated mastery of modern project management platforms, Google Workspace, and Slack, with an established follow-through tracking methodology.
• Daily AI Tool Utilization: Practical experience using AI platforms (ChatGPT, Claude) to accelerate documentation and administrative workflows, combined with a habit of auditing AI outputs for accuracy.
• Schedule Alignment: Availability for approximately 40 hours per week, with mandatory daily coverage from 9:00 AM to 1:00 PM US Eastern Time (ET) (8:00 AM – 4:00 PM ET preferred).
• Remote Infrastructure Setup: Dedicated quiet home workspace, personal computer, professional headset, and high-speed, reliable internet connection.

Preferred Qualifications

• Familiarity with Reddit ecosystem, community dynamics, or social media agency workflows.
• Hands-on experience driving client onboarding processes from initial contract execution to kickoff workshops.
• Ability to operate autonomously in fast-paced, fluid startup environments without requiring pre-built procedures.

Benefits

• Competitive USD Compensation: $3,000 – $4,000 USD monthly salary paid directly in USD via wire transfer, Wise, or preferred payment rails.
• Paid Leave Package: 15 paid days off (PTO) annually, plus 5 company holidays and up to 7 local public holidays.
• Career Progression Pathway: Contractor engagement with a clear potential path to full employment via an Employer of Record (EOR) service.
• Autonomy & Culture: 100% remote working environment with high trust, low micromanagement, and direct collaboration with company founders.

Application Disclaimer: Please Read Before Proceeding

To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.

Voice/Video Recording is REQUIRED

Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.

Mandatory Knockout Questions

Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.

Apply Wisely

To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.

Check Your SPAM Folder

All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.

We appreciate your interest and look forward to reviewing your application!