Job Description

Who We're Looking For
You are a project manager who actually manages — not someone who updates a spreadsheet and calls it coordination. You own the board. You know what's in flight, what's overdue, what's waiting on compliance, and what's blocked on a decision. You surface the right information to the right person before they have to ask.
You'll inherit a functioning marketing department with two VAs already in place. Your job is to run it — own their task assignments, manage quality, handle compliance routing, and keep leadership informed without burying them in updates.

What You'll Own

• Day-to-day project management across all active marketing deliverables
• Task assignment and output oversight for two marketing VAs
• Compliance routing — every piece of content that requires review is submitted on time, to the right contact, with zero last-minute scrambles
• Maintaining a clean, current project tracker where every deliverable has a status, an owner, and a due date
• Weekly sync or live status updates covering what shipped, what's in progress, and what's blocked
• Proactive escalation of blockers and capacity issues before they become problems
• Documenting processes and SOPs as the department grows

Requirements

• Direct experience managing at least two remote contractors or employees — their output was your responsibility
• Fluency with ClickUp, Asana, Monday, Notion, or equivalent — you are not learning this on the job
• Prior experience in a compliance-adjacent environment where content approval workflows are standard (financial services, legal, insurance, or healthcare strongly preferred)
• Clear, precise written communication — your updates are specific, your asks have deadlines, nothing is ambiguous
• High self-direction — you manage up only when necessary and you solve problems before escalating
• US business hours availability

You Are Not a Fit If

• You need direction on what to prioritize each day
• You have never managed other people's workloads
• Compliance workflows are new territory for you
• You treat project management as a passive, reactive role

Position Details

• Part-time position (20hours per week)
• Salary: $12-14/hour