Job Description

We are seeking a highly organized, systems-oriented Executive Assistant (EA) to support CEO in a fast-growing, process-driven environment. This role is designed for someone who thrives in structured onboarding, values clarity and communication standards, and enjoys building efficient workflows that reduce executive overwhelm.

In the first month, you will take ownership of 3–5 high-impact processes — including inbox management, meeting note synthesis, calendar organization, and task tracking — with responsibilities expanding over time as trust, rhythm, and systems maturity are established.

You will work closely with the CEO and an EA Manager through a structured four-week onboarding program. Training includes documented SOPs, Loom-recorded walkthroughs, ClickUp and Notion certification, and weekly progress updates. The goal is to ensure you are confident and fully prepared before taking on full responsibility for ongoing workflows.

Location: This is a fully remote position.

Job Type: Full-Time

Salary: 1,000-1,600 (based on experience)

Requirements

• 3+ years as an Executive Assistant, Operations Assistant, or Client-Facing Project Manager
• Excellent written communication skills (clear, structured, professional tone)
• Strong note-taking ability with skill in synthesizing decisions and action items
• High attention to detail in documentation, scheduling, and task tracking
• Ability to maintain confidentiality and discretion in sensitive conversations
• Strong organizational and prioritization skills
• Comfort enforcing structure (calendar standards, inbox rules, task workflows)
• Ability to work independently while receiving weekly feedback
• Comfortable working in structured digital systems, including: G-mail, Slack, Notion, Loom, Toggl, ClickUp,
• Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

Key Responsibilities

Partner Communication & Meeting Support

Email Management & Inbox Organization

Calendar Management & Time Tracking

Task & Project Management (ClickUp)

Documentation & Systems Development

Compliance & Administrative Support (Future Expansion)

• Assistance with annual/biennial small business recertification
• Navigating government systems and uploading documentation
• Supporting financial documentation processes
• Reducing friction in compliance-heavy administrative tasks

Benefits

• International experience
• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months