Job Description

FreedUp looking for a highly organized, detail-oriented Executive Assistant / Operations Support Specialist to support the founder of a growing corporate gifting business. This is a dynamic, multi-hat role that blends executive support, sales assistance, customer service, and light operations coordination. You'll be the founder's right hand — keeping their calendar and inbox running smoothly while also helping manage customer relationships, gifting orders, vendor coordination, and reporting.

This role is ideal for someone who thrives working independently, enjoys variety, and takes pride in catching the small details that keep a business running like clockwork.

This is a full-time, remote position that requires strong written communication, organizational excellence, and accountability.

Location: Fully Remote

Job Type: Full-Time

Salary: $1,000 - $1,700 per month (based on experience)

Requirements

• 3+ years of experience in an Executive Assistant, Office Manager, or Operations Support role
• Proven experience managing email/calendar systems and scheduling for an executive or founder
• Experience with CRM tools (HubSpot, Zoho, Salesforce, Monday.com, or similar) — or strong aptitude to learn Odoo
• Comfort managing multiple workstreams (admin, sales support, logistics) without close supervision
• Strong written and verbal English communication skills
• Detail-oriented, with a demonstrated process for catching errors before they become problems
• A reliable, dedicated home workspace with backup internet and equipment
• Availability to work full-time during US business hours (Central Time overlap preferred)
• Based in LATAM

Key Responsibilities

• CRM & Order Management (Odoo)
• Sales Support & Scheduling
• Corporate Gifting Coordination
• Inventory & Production Tracking
• Social Media & Marketing Support
• Email & Calendar Management
• Vendor & Supplier Management
• Reporting

Nice to Have

• Experience with inventory or production tracking, ideally in a small manufacturing, retail, or ecommerce business
• Familiarity with corporate gifting, bulk order fulfillment, or custom/B2B order coordination
• Social media management or basic content/graphic design experience (e.g., Canva)
• Prior experience with Odoo, or willingness to learn it quickly
• Experience supporting a founder/small business owner directly (rather than in a large corporate environment)

Benefits

• International experience
• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months